Administrator for School of Engineering - Hamilton

Waikato; Hamilton; Hybrid; NZD 73,000 - 87,000; Full time

Job summary

The University of Waikato’s School of Engineering on Hillcrest campus invites applications for an Engineering School Administrator. This full-time role (37.5 hours/week) provides comprehensive admin support to the Dean, School Manager, staff and students, including postgraduate applications, enrolments, exams and travel arrangements.

You will coordinate events such as Experience Engineering and Open Day, support engagement activities, and help maintain efficient administrative systems.

Qualifications

• Excellent ICT skills including Microsoft 365, Adobe and shared drives.
• Extensive administrative experience in a university or complex organisation.
• Strong organizational, time management and interpersonal skills.
• Excellent written and verbal communication.
• A tertiary qualification or equivalent professional experience is required.

Responsibilities

• Provide administrative and office support to the Dean, School Manager, staff and students.
• Coordinate postgraduate applications, enrolments, examinations and grade processing.
• Assist with events, outreach activities and communications for the School.
• Coordinate travel, purchasing, meetings and events, ensuring efficiency.
• Contribute to process improvements and proactive service delivery.

Skills

Organizational skills

Time management

Communication

Event coordination

Customer service focus

Education

Tertiary qualification or equivalent experience

Tools

Microsoft 365

Adobe

Excel

Shared drives

Job description

Administrator for School of Engineering - Hamilton

Job Description

Support Engineering students and staff through quality administration, events, outreach and day-to-day coordination.

• Support the success of Engineering students and staff
• Play a key role in events, outreach and engagement
• Join a collaborative team on Hillcrest campus

Ngā kōrero mō te tūranga – About the role

Are you an organised and proactive administrator who enjoys helping people, coordinating activities and keeping things running smoothly? Join the School of Engineering at the University of Waikato and play an important role in supporting our students, academic staff and the day-to-day operations of the School.

As an Engineering School Administrator, you will provide comprehensive administrative and office support to the Dean, School Manager, academic staff and students. In this varied role, you will directly contribute to academic administration, student support, travel arrangements, events, outreach activities and communications, helping ensure the School operates efficiently and effectively.

You will support a range of academic processes, including postgraduate student applications and enrolments, examination and assessment administration, grade processing and the management of student and staff information. You will also help support events such as Experience Engineering, Open Day and STEMFest, support school visits and outreach activities, and contribute content for School newsletters and social media.

Working closely with colleagues across the School and the wider University, you will help coordinate purchasing, travel, meetings and events, while contributing to the continuous improvement of administrative systems and processes. You'll be part of a collaborative team that values initiative, accuracy and excellent service to students and staff.

Salary will be in the range of $73,235 to $87,024 per year, based on the skills, knowledge and experience you bring to the position. This is a full-time role (37.5 hours per week) based in Hamilton. Please note that we are also advertising a separate part-time opportunity based at our Tauranga campus.

Ko wai koe? – Who are you?

You are an experienced and capable administrator who enjoys working with people, managing competing priorities and providing reliable, high-quality support. You take pride in your attention to detail, communicate confidently with a diverse range of people and are comfortable working independently while contributing to a wider team.

You will bring a practical, solutions-focused approach to your work, take initiative when you see something that needs attention, and enjoy supporting students and staff to achieve their goals.

You will demonstrate:

• Excellent ICT skills, including proficiency in Microsoft 365, Adobe and shared drives, with the ability to use Excel effectively to maintain and organise data.
• Extensive administrative experience, ideally including student support within a university or other complex organisation.
• Excellent organisational, time management and interpersonal skills, with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills and a professional, courteous approach to working with people from diverse backgrounds.
• A high level of accuracy and confidence working with information, figures and financial transactions.
• Experience in event coordination and project administration, with the ability to support activities from planning through to delivery.
• Initiative, flexibility and the ability to work independently, including when working remotely or with limited day-to-day supervision.
• A relevant tertiary qualification or equivalent professional experience is required. Experience working in a university environment with a working knowledge of university regulations and administrative procedures would be an advantage.

Ko wai mātou? – Who are we?

The Division of STEM at the University of Waikato brings together teaching and research across a range of core disciplines through three academic schools, alongside research, commercial and equipment units that support the University's research and teaching activities.

The School of Engineering (Te Kura Mata-Ao) offers Bachelor of Engineering with Honours programmes across a broad range of disciplines: chemical and process, civil, electrical and electronic, environmental, materials and manufacturing, mechatronic, and mechanical engineering. The School also offers a Graduate Diploma in Engineering Management, several Masters programmes, including a Master of Construction Management in Tauranga.

Our research and development strengths span energy, water, robotics, sensing, biomedical, materials, construction, infrastructure and structural engineering. Through our teaching, research and engagement with industry and the wider community, we contribute to developing engineering capability and addressing important challenges.

He aha ngā take me tono mai ai koe? – Why should you apply for this position?

This is an opportunity to make a meaningful contribution to the student and staff experience within a dynamic School of Engineering. You'll work alongside academic and professional colleagues, support a diverse range of activities, and help create the effective administrative foundations that enable teaching, learning, research and community engagement to thrive.

At the University of Waikato, we value integrity, creativity, diversity and our enduring partnership with Māori. We are committed to a workplace that is inclusive and mana-enhancing, where people are encouraged to contribute their ideas, develop their capabilities and make a difference.

The University of Waikato encourages applicants from all backgrounds with the relevant capabilities to apply. Applicants must have the legal right to live and work in New Zealand in accordance with NZ immigration regulations .

Ko te Tangata – For the People

The University of Waikato prides itself on the quality of its engagement with the communities it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all.

E herea ana te Whare Wānanga ki te kaupapa kia whakaratohia te mea angitū ōrite ki ngā tāngata katoa.