ECM Information Officer Part time

Horizons; Palmerston North; On-site; NZD 25,000 - 38,000; Part time

Benefits offered by this job

Birthday off

Wellness day

Life insurance

5 weeks leave after 2 years

Flexible family-friendly environment

Development opportunities

Job summary

Horizons Regional Council in Palmerston North is seeking an ECM Information Officer to join our Business Services team. This permanent part-time role offers 20 hours per week, with flexibility to spread across five days.

You will manage information through our Enterprise Content Management system (MS 365), ensuring documents are accurate, accessible, secure, and compliant with legislative and organisational requirements.

Qualifications

• Experience with SharePoint, Microsoft 365, or a comparable information management system.
• Strong attention to detail and a commitment to accurate, high-quality information management.
• Customer-focused and confident in providing support, advice, or guidance to others.
• Ability to manage competing priorities, meet deadlines, and work well both independently and as part of a team.
• Interest in records management, information governance, privacy, confidentiality, and continuous improvement.

Responsibilities

• Provide information and records management support across Council.
• Respond to records and information requests.
• Support staff in using the Enterprise Content Management system effectively.
• Assist with reporting and compliance activities.
• Contribute to continuous improvement in information management practices.

Skills

SharePoint

Microsoft 365

Attention to detail

Customer service

Team collaboration

Tools

SharePoint

Microsoft 365

Job description

Are you organised, detail-focused, and interested in how information is captured, managed, protected, and made accessible? We are looking for an ECM Information Officer to join our Business Services team and support the effective management of Council information through our internal Enterprise Content Management system (MS 365).

In this role, you will provide information and records management support across Council, helping ensure documents and records are accurate, accessible, secure, and managed in line with legislative and organisational requirements. You will respond to records and information requests, support staff in using this cloud based document system effectively, assist with reporting and compliance activities, and contribute to continuous improvement in information management practices.

• A permanent part-time role of 20 hours per week, with flexibility for the hours to be worked ideally over 5 days.
• A supportive small team environment delivering a big service.
• The opportunity to contribute to strong information governance and improved ways of working across Council.
• Ongoing learning and development in information management systems, records management, and digital business practices.

When you join us, you can look forward to a rewarding career full of opportunities to develop a positive and supportive work environment. We do this through:

• Positive focus on employee health, wellness and wellbeing initiatives across the organisation including your birthday off, wellness day, life insurance for all permanent staff and 5 weeks leave after 2 years of service
• Flexible family friendly work environment
• Ongoing development and opportunities across the organisation to grow, specialise or diversify your skills.
• Working together for a better environment across our region
• A supportive and social work environment across the organisation

About you

• You have experience working with SharePoint, Microsoft 365, or a comparable information management system.
• You bring strong attention to detail and a commitment to accurate, high-quality information management.
• You are customer-focused and confident in providing support, advice, or guidance to others.
• You can manage competing priorities, meet deadlines, and work well both independently and as part of a team.
• You have an interest in records management, information governance, privacy, confidentiality, and continuous improvement.

Experience in records management, enterprise content management, archives, local government, or another regulated environment would be an advantage, but we are also open to someone with strong administrative, systems, customer service, and information management skills who is keen to learn.

About us

The Horizons region extends over 22,200km2 – from Ruapehu in the north and Horowhenua in the south, to Whanganui in the west and Tararua in the east. We work with and for our community in the use and protection of our environment, managing our precious resources of land, air and water; as well as public transport and a key role in emergency management. At Horizons Regional Council we work to make our region a healthy environment where people are thriving, including our staff.

Horizons are an equal opportunity employer and are committed to ensuring we have a diverse and inclusive workplace so our people reflect the diversity of our region.