Document Controller

Brosnan Limited; Auckland; Hybrid; NZD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive remuneration package

Ongoing training and support

Insurance: Health, Life, Trauma & 

Income Protection

Job summary

Brosnan Limited in Auckland is seeking a proactive Document Controller to manage and control all project documents, including contracts, drawings, specifications and reports. You will review revisions, maintain classification, manage access, and ensure timely distribution, coordinating with engineers, consultants and subcontractors to support high-profile commercial projects.

Apply to join a team that values ownership, accuracy, and growth, with ongoing training and a competitive remuneration

Qualifications

• Experience in document control or a related field.
• Familiarity with document control standards and best practices.
• Strong organizational accuracy and communication skills.
• Experience with Aconex/Procore/SharePoint is preferred.

Responsibilities

• Review contract documents and compile a register of non-building deliverables, including QA check sheets, test results, third-party inspection results, samples, warranties, guarantees, and other documents.
• Set up and support the project team with document management systems such as Aconex, Procore, SharePoint.
• Manage and organise high volumes of drawings, specifications, consents and reports, ensuring accurate version control and traceability.
• Track, follow up, and obtain required non-building deliverables, maintaining records within the document management system and preparing all documentation for handover.
• Coordinate with engineers, consultants, and subcontractors to ensure timely document flow and compliance with project requirements.
• Prepare and submit applications for CPU, CCC, and PC.

Skills

Document control

Attention to detail

Communication

Tools

Aconex

Procore

SharePoint

Job description

ABOUT THE COMPANY

Brosnan offers tailored solutions in building remediation, refurbishment, and restoration that inspire confidence and create peace of mind for our clients.

Brosnan’s strong company culture is built around our purpose and vision, which drives how we approach and deliver our award-winning commercial projects. We know this starts with having the best people on our team – people who take ownership and develop innovative solutions.

At Brosnan, we are serious about career development and offer opportunities for learning, training, and growth. We build relationships with people who share our purpose of making a positive difference and are excited to help restore people’s confidence in construction.

ABOUT THE ROLE

As a Document Controller, you will play a critical role in ensuring that our organisation's documents are managed and controlled effectively. You will be responsible for organising, maintaining, and distributing all types of documents, including contracts, drawings, specifications, and reports, among others.

Your primary duties will include reviewing, updating, and tracking document revisions, ensuring that documents are appropriately classified, and managing access and distribution of sensitive information.

DUTIES & RESPONSIBILITIES

• Review contract documents and compile a register of non-building deliverables, including quality assurance check sheets, test results, third-party inspection results, samples, warranties, guarantees, and other documents.
• Set up and support the project team with document management systems such as Aconex, Procore, SharePoint.
• Manage and organise high volumes of drawings, specifications, consents and reports, ensuring accurate version control and traceability.
• Track, follow up, and obtain required non-building deliverables, maintaining records within the document management system and preparing all documentation for handover.
• Coordinate with engineers, consultants, and subcontractors to ensure timely document flow and compliance with project requirements.
• Prepare and submit applications for Certificate of Public Use (CPU), Code Compliance Certificate (CCC), and practical completion (PC).

• Strong organisational skills with the ability to manage and prioritise multiple tasks in a fast-paced environment.
• Attention to detail and a high level of accuracy in managing document versions, tracking changes, and ensuring document completeness and quality.
• Excellent communication skills and the ability to work collaboratively with different teams and departments to ensure document control processes are aligned with organisational goals and objectives.
• Experience in document control or a related field, including knowledge of document control processes, standards, and best practices.

• Work alongside an ambitious, high-performing team in a diverse team environment
• Drive change, make a positive difference and build confidence in construction for the industry
• Deliver high-profile, complex commercial projects
• The chance to shape your own opportunities and career journey
• Competitive remuneration package
• On-going training and support
• Health, Life, Trauma & Income Protection Insurance
• A great range of other wellness and corporate benefits