Direct Supply & Sales Administration (Fixed Term)

Toyota; Auckland; Hybrid; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Southern Cross Health Insurance

Staff purchasing benefits

Subsidised on-site café

Free parking

Fantastic team culture

Job summary

Toyota New Zealand is seeking a Direct Supply & Sales Administrator to support the Parts Operations team on a 14-month fixed-term basis covering parental leave. You will ensure the accuracy of invoicing, parts reconciliation and data in our ERP system.

The role suits detail-oriented individuals who enjoy data work and collaboration, with experience using JDE or similar ERP, Excel and strong communication. Applicants must have the right to work in New Zealand.

Qualifications

• Experience using JDE or a similar ERP system.
• Strong administrative and organisational skills.
• Excellent attention to detail and a commitment to quality.
• Well-developed communication and relationship-building skills.
• Proactive and collaborative approach to work.

Responsibilities

• Prepare, validate, and process direct supply invoices, ensuring accurate and timely payments.
• Reconcile supplier invoices against parts received and resolve pricing, quantity, and invoicing discrepancies.
• Process credits, recharges, and dealer and supplier on-charging activities to maintain accurate financial records.
• Create and maintain parts and accessories data within JDE, including mastercoding and pricing updates.
• Support a range of Parts Operations activities, including shipment vouchering, reporting, and stakeholder enquiries.

Skills

JDE ERP

Administrative skills

Attention to detail

Communication skills

Excel

Word

Collaborative

Proactive

Tools

MS Excel

MS Word

Job description

Direct Supply & Sales Administration (Fixed Term)

Toyota

Automotive and Parts Mfg

We're looking for a detail-focused and proactive Direct Supply & Sales Administrator to join Toyota New Zealand's Parts Operations team on a 14-month fixed-term basis covering parental leave.

In this role, you'll play an important part in supporting the smooth operation of Toyota's Parts Operations team. You'll help ensure the accuracy of invoicing, parts reconciliation, and system data that supports the movement of parts across our nationwide network. If you enjoy working with data, solving problems, building strong relationships, and ensuring the details are right first time, we'd love to hear from you.

What you’ll be doing:

• Prepare, validate, and process direct supply invoices, ensuring accurate and timely payments.
• Reconcile supplier invoices against parts received and resolve pricing, quantity, and invoicing discrepancies.
• Process credits, recharges, and dealer and supplier on-charging activities to maintain accurate financial records.
• Create and maintain parts and accessories data within JDE, including mastercoding and pricing updates.
• Support a range of Parts Operations activities, including shipment vouchering, reporting, and stakeholder enquiries.

What you’ll bring:

We're looking for someone who enjoys working with systems, solving problems, and collaborating with others to deliver high-quality outcomes. You'll also bring:

• Experience using JDE or a similar ERP/business system.
• Strong administrative and organisational skills.
• Excellent attention to detail and a commitment to quality.
• Well-developed communication and relationship-building skills.
• Confidence using Microsoft Office applications, particularly Excel and Word.
• A proactive and collaborative approach to work.

What's in it for you?

At Toyota New Zealand, we invest in our people and offer a range of benefits, including:

• Southern Cross Health Insurance
• Staff purchasing benefits and discounts across our range of products
• Subsidised on-site café and free parking
• Fantastic team culture and supportive working environment
• The opportunity to work with one of New Zealand's most trusted and recognised brands

About Toyota New Zealand

Toyota New Zealand is a wholly owned subsidiary of Toyota Motor Corporation, Japan, and in 2025 celebrated 38 years of vehicle market leadership in New Zealand.

We're focused on winning the hearts of New Zealanders through exceptional customer experiences and mobility solutions for all. We are committed to innovation, sustainability, diversity and making a positive contribution to the communities we serve.

At Toyota New Zealand, we celebrate diversity and are committed to creating an inclusive workplace where everyone can thrive.

Applicants must have the legal right to work in New Zealand (NZ Citizenship, Residency, or a valid work visa).