Contracts Administrator

Stellar Recruitment; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Stellar Recruitment is seeking a Contract Administrator to join a busy Water Services team on an initial 3-month contract, with potential to transition to a permanent role.

You will support billing and claims, process work orders and purchase orders, review documentation for accuracy, and ensure timely compliance with contractual requirements.

Qualifications

• Experience in contract administration, billing, claims administration, or accounts administration.
• Strong attention to detail and accuracy.
• Experience with financial, operational, or ERP systems.
• Ability to manage competing priorities and meet deadlines.
• Strong organisational and record management skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.

Responsibilities

• Process and code completed work orders.
• Review job documentation, costs, and supporting evidence for accuracy.
• Apply correct rates and claim coding.
• Prepare documentation for claims submissions.
• Update and maintain purchase orders.
• Match supplier invoices against work orders and purchase orders.
• Maintain accurate records, timesheets, and asset information.
• Provide administrative support to the wider Water Services team.

Skills

Attention to detail

Communication skills

Time management

Organisational skills

Tools

Excel

Outlook

JDE

ERP systems

Job description

We are seeking a Contract Administrator to join a busy Water Services team on an initial 3-month contract, with genuine potential to transition into a permanent role.

ABOUT THE ROLE

This is a varied administrative position supporting the billing and claims function of a large infrastructure contract. You'll be responsible for ensuring work orders, purchase orders, invoices, claims, and supporting documentation are processed accurately and efficiently. Working closely with operational teams and management, you'll help maintain accurate records, support billing processes, and ensure contractual requirements are met within required timeframes.

Key Responsibilities:

• Process and code completed work orders
• Review job documentation, costs, and supporting evidence for accuracy
• Apply correct rates and claim coding
• Prepare documentation for claims submissions
• Update and maintain purchase orders
• Match supplier invoices against work orders and purchase orders
• Maintain accurate records, timesheets, and asset information
• Provide administrative support to the wider Water Services team

About You

• Previous experience in contract administration, billing, claims administration, accounts administration, or a similar role
• Strong attention to detail and accuracy
• Experience working with financial, operational, or ERP systems
• Ability to manage competing priorities and meet deadlines
• Strong organisational and record management skills
• Proficiency with Microsoft Office, particularly Excel and Outlook
• Excellent communication and problem-solving skills
• Experience with JDE is a bonus

If you have the skills mentioned above, we would love to hear from you!