Contracts Administrator

Stellar Recruitment AU and NZ; Auckland; On-site; NZD 50,000 - 70,000; Full time

Job summary

Stellar Recruitment AU and NZ in Auckland is seeking a Contract Administrator to join a busy Water Services team on an initial 3-month contract, with genuine potential to transition into a permanent role.

The role supports the billing and claims function of a large infrastructure contract, ensuring work orders, invoices and documentation are processed accurately and on time, while maintaining strong records and reporting.

Qualifications

• Previous experience in contract administration, billing or claims administration.
• Experience with financial, operational or ERP systems and accuracy.
• Proficiency with Microsoft Office, especially Excel and Outlook.

Responsibilities

• Process and code completed work orders and purchase orders.
• Review documentation, costs and supporting evidence for accuracy.
• Prepare documentation for claims submissions and maintain records.
• Match supplier invoices to work orders and purchase orders.
• Provide administrative support to the Water Services team.
• Assist with billing processes and documentation within deadlines.

Skills

Attention to detail

Communication skills

Prioritisation

Tools

Microsoft Office

Excel

Outlook

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Stellar Recruitment AU and NZ - Auckland, North Island

Full time

4d ago , from Stellar Recruitment AU and NZ

We are seeking a Contract Administrator to join a busy Water Services team on an initial 3-month contract, with genuine potential to transition into a permanent role.

ABOUT THE ROLE

This is a varied administrative position supporting the billing and claims function of a large infrastructure contract. You'll be responsible for ensuring work orders, purchase orders, invoices, claims, and supporting documentation are processed accurately and efficiently.
Working closely with operational teams and management, you'll help maintain accurate records, support billing processes, and ensure contractual requirements are met within required timeframes.

Key Responsibilities

• Process and code completed work orders
• Review job documentation, costs, and supporting evidence for accuracy
• Apply correct rates and claim coding
• Prepare documentation for claims submissions
• Update and maintain purchase orders
• Match supplier invoices against work orders and purchase orders
• Maintain accurate records, timesheets, and asset information
• Provide administrative support to the wider Water Services team

About You

• Previous experience in contract administration, billing, claims administration, accounts administration, or a similar role
• Strong attention to detail and accuracy
• Experience working with financial, operational, or ERP systems
• Ability to manage competing priorities and meet deadlines
• Strong organisational and record management skills
• Proficiency with Microsoft Office, particularly Excel and Outlook
• Excellent communication and problem-solving skills
• Experience with JDE is a bonus