Contracts Administrator

Traffitech; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Ross Roadmarkers, part of the Traffitech Group, is seeking a Contracts Administrator in Auckland. You will support the administrative cycle from pricing and quoting through to claims and invoicing, working closely with the Operations Manager and Company Accountant.

The role combines contract administration, operational support and HSEQ administration. You will plan your work, manage priorities and drive process improvements.

Qualifications

• Proficient in Microsoft Excel and Word.
• Strong customer service and communication skills.
• Excellent attention to detail and accuracy.
• Proactive and flexible approach to tasks.

Responsibilities

• Preparing and submitting quotes and tenders.
• Completing job costing and claim data entry.
• Maintaining accurate information in RAMM and other contract databases.
• Submitting claims and invoices within required timeframes.
• Preparing accurate operational and contract reports.
• Auditing reports to confirm work completion to specification.
• Assisting with pricing and system improvements.

Skills

Excel & Word

Customer service

Attention to detail

Process improvement

Tools

Greentree or similar ERP

Job description

You understand that successful contracts rely on more than work being completed on site. Quotes need to be accurate, claims submitted on time, records kept up to date and every detail accounted for before an invoice is issued.

Ross Roadmarkers is looking for a capable Contracts Administrator to help keep that entire process running smoothly.

About Ross Roadmarkers

Ross Roadmarkers is an Auckland-based company specialising in pavement markings for local authorities, NZTA, roading and civil engineering companies.

As Auckland's only independent certified line-marking company, we have established relationships with major contractors, retailers and utility companies. Ross Roadmarkers is also part of the wider Traffitech Group.

The opportunity

Working closely with the Operations Manager and Company Accountant, you will help manage the administrative cycle from pricing and quoting through to claims and invoicing.

This is a varied role combining contract administration, operational support and health, safety, quality and environmental administration. You will be trusted to plan your work, manage competing priorities and identify opportunities to improve existing processes.

Your responsibilities will include:

• Preparing and submitting quotes and tenders
• Completing job costing and claim data entry
• Maintaining accurate information in RAMM and other contract databases
• Submitting claims and invoices within required timeframes
• Preparing accurate operational and contract reports
• Auditing reports to confirm work has been completed to specification
• Supporting the Quantity Surveyor with standard pricing
• Assisting with the ongoing improvement of systems and procedures

About you

You will be organised, accurate and comfortable working without constant supervision. You take ownership of deadlines, notice inconsistencies and follow tasks through to completion.

Ideally, you will bring:

• Previous administration experience within roadmarking, roading or civil contracting
• Strong Microsoft Excel and Word skills
• Experience using Greentree or a similar business management system
• Excellent attention to detail
• A proactive and flexible approach
• Strong customer service and communication skills
• The confidence to suggest practical process improvements

If you enjoy bringing structure to busy operations and making sure nothing falls through the cracks, we would like to hear from you.

Applications close 13 September 2026