Cohort Admin & Enrolment Lead — Flexible Work

Canterbury; Christchurch; Hybrid; NZD 68,000 - 72,000; Full time

Benefits offered by this job

Annual leave

Parental leave

Superannuation

Flexible work

Onsite childcare

Campus facilities

Job summary

The University of Canterbury in Ōtautahi/Christchurch, Aotearoa seeks a Cohort Administration Coordinator to oversee enrolment of specialised student cohorts, including STAR, UCIC, TNE, microcredentials and exchanges. You will advise on prerequisites, progress reviews and compliance, while coordinating financial and reporting duties.

You will work with Student Operations, liaising with schools, students and external funders to ensure accurate information, smooth processes and timely responses.

Qualifications

• At least four years of high-quality administrative support experience in a busy, service-driven environment.
• Tertiary experience or understanding of the New Zealand education system is advantageous.
• A NZQA Level 4 or equivalent qualification is preferred.
• Proven ability to process high volumes of applications accurately and within deadlines.
• Strong organisational skills to manage competing priorities and changing demands.
• Excellent written and verbal communication with diverse stakeholders.
• Experience preparing meeting documentation, taking minutes and coordinating logistics.
• Proficiency in Microsoft 365, especially Outlook, Teams, SharePoint and Excel.
• Sound understanding of applying policies, procedures and regulations with a proactive approach.
• Alignment with UC values and a positive, inclusive work environment.

Responsibilities

• Oversee administration and enrolment of specialised student cohorts (STAR, UCIC, TNE, microcredentials and exchange students).
• Process enrolments and manage changes arising from prerequisites and academic progress reviews.
• Identify outstanding compliance actions and ensure timely, accurate support.
• Handle financial and reporting administration including student funding, invoicing, records and cohort reports.
• Provide operational support to Student Operations, coordinating meetings and documentation.
• Collaborate with schools, students and external funding organisations to manage information and arrangements.

Skills

Administrative support

Organisational skills

Verbal communication

Written communication

Meeting documentation

Meeting minutes

Meeting logistics

Stakeholder engagement

Record keeping

Education

NZQA Level 4 qualification

Tools

Microsoft 365

Outlook

Teams

SharePoint

Excel

Job description

The University of Canterbury in Ōtautahi/Christchurch, Aotearoa seeks a Cohort Administration Coordinator to oversee enrolment of specialised student cohorts, including STAR, UCIC, TNE, microcredentials and exchanges. You will advise on prerequisites, progress reviews and compliance, while coordinating financial and reporting duties.

You will work with Student Operations, liaising with schools, students and external funders to ensure accurate information, smooth processes and timely responses.