Clinical Administration Secretarial Support

Health New Zealand - Te Whatu Ora; Nelson; On-site; NZD 50,000 - 70,000; Full time

Job summary

Health New Zealand - Te Whatu Ora in Nelson is seeking a Clinical Administration Secretarial Support to provide high-quality administrative and secretarial support to consultants and clinical teams. The role manages clinical correspondence, coordinates appointments, and maintains patient records to support the patient journey from referral through to treatment and follow-up care.

The position is permanent, full-time (80 hours per fortnight, 1.0 FTE), Monday to Friday, 7.30 AM to 4.00 PM.

Qualifications

• Excellent administrative and organisational skills.
• Confident communicator with strong interpersonal skills.
• High level of accuracy and attention to detail.
• Sound computer skills, including Microsoft Office applications.
• Ability to manage a busy and varied workload.
• Commitment to providing exceptional customer service.
• Respect the importance of patient confidentiality and privacy.

Responsibilities

• Provide high-quality administrative/secretarial support to consultants and clinical teams.
• Coordinate appointments and manage clinical correspondence.
• Maintain accurate patient records and support the patient journey from referral to treatment and follow-up.

Skills

Administration

Communication

Attention to detail

Microsoft Office

Customer service

Confidentiality

Tools

Microsoft Office

Job description

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Clinical Administration Secretarial Support

Health New Zealand - Te Whatu Ora - Nelson

3d ago , from Te Whatu Ora Health New Zealand

Clinical Secretarial Support, Nelson Hospital, PermanentFull-time

• Joina supportive and collaborative team providing essential administrative /secretarial support.
• Playa key role in coordinating the patient journey and supporting clinicians todeliver high-quality care.
• Enjoya rewarding and varied role in a fast-paced healthcare environment.
• You will be part ofa supportive team committed to delivering excellent service and improvingpatient outcomes.

Health New Zealand | Te Whatu Ora is firmly grounded in the principlesof Te Tiriti o Waitangi and is committed to building a health system thatserves all New Zealanders.

About the Role

AsClinical Secretarial Support, you will provide high-qualityadministrative and secretarial support to consultants and clinical teams. Youwill be responsible for managing clinical correspondence, coordinatingappointments, maintaining accurate patient records, and supporting the patientjourney from referral through to treatment and follow-up care.

Thisrole requires excellent attention to detail, strong organisational skills, andthe ability to manage competing priorities while maintaining a high level ofprofessionalism and confidentiality.

Thisis a permanent, full-time position working 80 hours per fortnight (1.0 FTE),Monday to Friday, 7.30AM to 4.00PM.

Please view the position description for furtherinformation.

About the Team/Service/ Location

Our Clinical Support Services team plays a vital rolein ensuring the smooth operation of the patient's journey. By providingessential administrative support, we enable clinical teams to focus ondelivering exceptional patient care. From coordinating schedules to managingdocumentation, we are the backbone of the hospital's daily operations. We offera supportive workplace with professional development opportunities, careerprogression, job security, and wellbeing programmes.

For moreinformation on living and working in Nelson click here

About you

• Have excellent administrative andorganisational skills;
• Be a confident communicator with stronginterpersonal skills;
• Demonstrate a high level of accuracyand attention to detail;
• Possess sound computer skills,including experience with Microsoft Office applications;
• Have the ability to manage a busy andvaried workload;
• Be committed to providing exceptionalcustomer service;
• Respect the importance of patientconfidentiality and privacy.

Previous secretarial, administration, or healthcare experience andknowledge of medical terminology would be advantageous but are not essential.

Atyping speed of 50 words per minute or more is essential. Audio transcription experienceand medical terminology would be advantageous but not essential. Our preferredapplicants will be required to undertake a computer skills assessment.

The successful candidate must be eligible to work in New Zealandor hold a valid NZ work visa at the time of applying.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuringexcellent healthcare for the people of New Zealand. We embrace a workforce thatis diverse and inclusive so that we are better positioned to understand andservice our community. We welcome applications from our diverse Māori,Pacific, disabled, and rainbow communities.

While Health New Zealand is undergoing change, affectedemployees will be given preference and priority for this position.

Job ref: R1N26-234