Centre Admin & Classroom Support — Early Learning

Tiny Voices; Napier; On-site; NZD 35,000 - 45,000; Part time

Job summary

Tiny Voices Napier seeks a dynamic individual to join our team as a centre administrator and occasionally as teacher support in classrooms. The role is permanent, 24 hours across three days (8am-5pm), with flexibility to discuss during the interview process.

You will work with the Centre Manager and teaching team, supporting childcare fee arrangements, payroll, budgets and day-to-day operations, while also assisting kaiako to foster a warm, safe learning environment for tamariki.

Qualifications

• Experience in childcare preferred.
• Basic knowledge of Xero and other operating systems.

Responsibilities

• Warmly welcome tamariki, whanau, and visitors to the center, creating a positive first impression.
• Maintain meticulous records and provide regular reports on staff hours, tamariki attendance, purchasing and expenses.
• Handle invoicing, banking transactions, daily reconciliation and credit management with precision.
• Prepare enrollment and information packs to facilitate smooth transitions for new families.
• Oversee repair and maintenance of computer and office equipment to ensure uninterrupted operations.
• Ensure accurate recording of new enrollments and facilitate account setup seamlessly.
• Manage WINZ payments, liaising with the local WINZ office for smooth processing.
• Management of payroll, forecasting and facilitating financial audits.
• Monitor the annual budget and provide detailed budget reporting as required.
• Champion health and safety practices for self, staff, tamariki, whanau, and visitors.
• Address whanau inquiries promptly and professionally to provide excellent customer service.
• Maintain the organization of the Centre email inbox to ensure timely responses.
• Coordinate the Centre waiting list in consultation with the Center Manager to optimize resource allocation.
• In your teacher support capacity, assist kaiako in the classroom, providing a warm, nurturing and safe environment.

Tools

Xero

Job description

Tiny Voices Napier seeks a dynamic individual to join our team as a centre administrator and occasionally as teacher support in classrooms. The role is permanent, 24 hours across three days (8am-5pm), with flexibility to discuss during the interview process.

You will work with the Centre Manager and teaching team, supporting childcare fee arrangements, payroll, budgets and day-to-day operations, while also assisting kaiako to foster a warm, safe learning environment for tamariki.