Centre Administrator

Tiny Voices; Napier; On-site; NZD 35,000 - 45,000; Part time

Job summary

Tiny Voices Napier seeks a dynamic individual to join our team as a centre administrator and occasionally as teacher support in classrooms. The role is permanent, 24 hours across three days (8am-5pm), with flexibility to discuss during the interview process.

You will work with the Centre Manager and teaching team, supporting childcare fee arrangements, payroll, budgets and day-to-day operations, while also assisting kaiako to foster a warm, safe learning environment for tamariki.

Qualifications

• Experience in childcare preferred.
• Basic knowledge of Xero and other operating systems.

Responsibilities

• Warmly welcome tamariki, whanau, and visitors to the center, creating a positive first impression.
• Maintain meticulous records and provide regular reports on staff hours, tamariki attendance, purchasing and expenses.
• Handle invoicing, banking transactions, daily reconciliation and credit management with precision.
• Prepare enrollment and information packs to facilitate smooth transitions for new families.
• Oversee repair and maintenance of computer and office equipment to ensure uninterrupted operations.
• Ensure accurate recording of new enrollments and facilitate account setup seamlessly.
• Manage WINZ payments, liaising with the local WINZ office for smooth processing.
• Management of payroll, forecasting and facilitating financial audits.
• Monitor the annual budget and provide detailed budget reporting as required.
• Champion health and safety practices for self, staff, tamariki, whanau, and visitors.
• Address whanau inquiries promptly and professionally to provide excellent customer service.
• Maintain the organization of the Centre email inbox to ensure timely responses.
• Coordinate the Centre waiting list in consultation with the Center Manager to optimize resource allocation.
• In your teacher support capacity, assist kaiako in the classroom, providing a warm, nurturing and safe environment.

Tools

Xero

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Standing proud close to our city centre, Tiny Voices Napier is a privately owned and operated early learning centre. We provide high-quality care and education for tamariki aged from 0 to 5 years in a beautiful, purpose-built environment.

Our philosophy is based on our view that tiny grows into big, that tiny things are great things. We nurture tamariki to find their voices and to hear and understand other voices too. We are a community hub, a place of manaakitanga, a place of respect and kindness, a place where people come together, a place to play and rest, and a place to learn and to teach. We nurture a collaborative and social environment where we encourage and value community and whanau contribution and partnership. We believe in empowering our tamariki with the joy of learning.

We are seeking a dynamic individual to join our team. This is a unique and varied role which combines both working as a centre administrator and occasionally as a teacher support in our classrooms, the best of both worlds. Our ideal applicant is friendly, warm, and approachable, with a genuine interest in providing the best possible learning journey for our tamariki.

In your administrator capacity you will be at the heart of our Centre's operations! Working alongside our dedicated Centre Manager, you'll play a crucial role in ensuring the smooth day-to-day functioning of our facility. Collaborate with a supportive team to create a nurturing environment for our tamariki. Your exceptional interpersonal skills will shine as you deliver outstanding service, fostering respectful relationships with tamariki, whanau, visitors, and kaiako. Our commitment to open communication means that parents and family are always welcome, reflecting our open-door policy. Bring your organisational skills and attention to detail to maintain the efficiency of our administrative systems.

Key Responsibilities:

Warmly welcome tamariki, whanau, and visitors to the center, creating a positive first impression.

Maintain meticulous records and provide regular reports on various aspects including staff hours, tamariki attendance, purchasing, and expenses.

Handle invoicing, banking transactions, daily reconciliation, and credit management with precision.

Prepare enrollment and information packs efficiently to facilitate smooth transitions for new families.

Oversee the repair and maintenance of computer and office equipment to ensure uninterrupted operations.

Ensure accurate recording of new enrollments and facilitate account setup seamlessly.

Manage WINZ payments, liaising effectively with the local WINZ office for smooth processing.

Management of payroll, forecasting, and facilitating financial audits.

Monitor the annual budget and provide detailed budget reporting as required.

Champion health and safety practices for self, staff, tamariki, whanau, and visitors.

Address whanau inquiries promptly and professionally to provide excellent customer service.

Maintain the organization of the Centre email inbox to ensure timely responses.

Coordinate the Centre waiting list in consultation with the Center Manager to optimize resource allocation.

In your teacher support capacity, you will be required to assist kaiako in the classroom, providing a warm, nurturing, and safe environment that encourages the holistic development of the whole child. We value kaiako as co-researchers and co-constructors in the learning process, allowing children to explore, question, reflect, problem solve, theorise, and encourage self-expression. Tamariki learn best when they engage in experiences that they are interested in.

You will need to hold a respectful image of tamariki as confident and competent learners and value each child as an individual. We believe that play is central to learning and development and provide opportunities that are rich in play and rich in experience. You will contribute to an environment that encourages tamariki to develop their capabilities and interests at their own pace and according to their individual needs.

Tiny Voices offers support with childcare fees, competitive remuneration and a robust system of professional development to ensure that everyone has the opportunity to reach their full potential. You will also be supported in your role by our Centre Manager and our teaching team.

Previous experience in childcare is preferred, along with basic knowledge of Xero and other operating systems. This is a permanent role working 24 hours over three days a week between the hours of 8am-5pm. There is flexibility in this role which can be discussed within the interview process.

Join us in shaping a positive environment for our community!