Business Support Executive

GlaxoSmithKline; Waitematā; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Flexible working approach

Inclusive organisation

Global development opportunities

5 Feel Good Days

1 volunteer day

Option to purchase extra leave

Discounted health insurance

Job summary

GSK New Zealand is seeking a proactive Business Support Executive to help run the NZ operation smoothly, reporting to the General Manager and partnering with the NZ Leadership Team for a connected workplace.

You will coordinate office operations, facilities, suppliers and resources; support meetings, events and employee engagement; manage invoices, purchase orders and vendors; and assist with governance, safety and compliance initiatives in a fast-paced environment.

Qualifications

• Experience in office management, business operations or senior administration.
• Strong stakeholder management, communication and coordination skills.
• Ability to independently manage priorities and make sound decisions.
• High attention to detail, integrity and a strong compliance mindset.

Responsibilities

• Coordinating office operations, facilities, suppliers and workplace resources.
• Supporting meetings, business events, communications and employee engagement activities.
• Managing invoices, purchase orders, vendors and business-critical operational processes.
• Supporting workplace safety, technology initiatives, governance and compliance activities.

Skills

Office management

Stakeholder management

Coordination skills

Attention to detail

Job description

GSK is a global biopharma company with a special purpose: to unite science, technology and talent to get ahead of disease together. Our success depends on our people. We want GSK to be a place where people feel inspired, encouraged and challenged to be their best. Where they can continue to grow and look after their wellbeing.

If you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

About the role

We're looking for a proactive and adaptable Business Support Executive to play a key role in supporting the smooth operation of GSK New Zealand.

This is a broad and varied role combining office management, business operations, administrative coordination and employee engagement. Reporting directly to the General Manager, you'll work closely with the New Zealand Leadership Team and colleagues across the business to take ownership of key operational activities, support critical business processes and help create an organised, connected and engaging workplace.

You’ll be trusted to manage core responsibilities independently, build strong relationships across the business and apply sound judgement when balancing priorities in a fast-paced environment.

Your role will be varied and will include:

• Coordinating office operations, facilities, suppliers and workplace resources
• Supporting meetings, business events, communications and employee engagement activities
• Managing invoices, purchase orders, vendors and business-critical operational processes
• Supporting workplace safety, technology initiatives, governance and compliance activities

About you

We are looking for an experienced business support, office management or administration professional who enjoys working across a broad range of responsibilities and partnering with stakeholders at all levels.

You’ll bring a practical, solutions-focused approach and be comfortable working in an environment where priorities evolve and no two days look exactly the same. You know how to build strong relationships, manage competing demands and exercise good judgement while maintaining focus on business priorities.

Experience working in a highly regulated industry such as pharmaceuticals, healthcare, medical devices, financial services or professional services will be highly regarded.

You will need:

• Experience in office management, business operations or senior administration
• Strong stakeholder management, communication and coordination skills
• The ability to independently manage priorities and make sound decisions
• High attention to detail, integrity and a strong compliance mindset

At GSK, we challenge ourselves to get Ahead Together – to make a positive impact on global health, for growth, and in an environment where people can thrive. Our culture inspires our performance.

By joining GSK, you’ll enjoy:

• A flexible and life-friendly working approach, allowing you to do your best work
• Being part of an inclusive organisation that reflects the communities we work within
• Development and progression at a global scale, with international opportunities
• 5 Feel Good Days and 1 volunteer day (on top of your annual leave)
• Option to purchase up to 4 weeks' additional leave per year
• Access to discounted health insurance