Business Support Executive

GSK; Auckland; On-site; NZD 50,000 - 75,000; Full time

Job summary

GSK New Zealand is seeking a proactive Business Support Executive to help run a connected, well-organised workplace. Reporting to the General Manager, you will manage office operations, coordinate facilities and suppliers, and support events and employee engagement across the leadership team.

In this varied role, you will handle invoices, purchase orders, vendors and operational processes, while contributing to safety, governance and technology initiatives in a fast-paced, regulated environment.

Qualifications

• Experience in office management, business operations or senior administration.
• Strong stakeholder management, communication and coordination skills.
• Ability to independently manage priorities and make sound decisions.
• High attention to detail, integrity and a strong compliance mindset.

Responsibilities

• Coordinate office operations, facilities, suppliers and workplace resources.
• Support meetings, business events, communications and employee engagement activities.
• Manage invoices, purchase orders, vendors and key operational processes.
• Support workplace safety, technology initiatives, governance and compliance activities.

Skills

Office management

Stakeholder management

Communication

Attention to detail

Job description

About GSK

GSK is a global biopharma company with a special purpose: to unite science, technology and talent to get ahead of disease together. Our success depends on our people. We want GSK to be a place where people feel inspired, encouraged and challenged to be their best. Where they can continue to grow and look after their wellbeing. If you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

About the role

We're looking for a proactive and adaptable Business Support Executive to play a key role in supporting the smooth operation of GSK New Zealand. This is a broad and varied role combining office management, business operations, administrative coordination and employee engagement. Reporting directly to the General Manager, you'll work closely with the New Zealand Leadership Team and colleagues across the business to take ownership of key operational activities, support critical business processes and help create an organised, connected and engaging workplace. You'll be trusted to manage core responsibilities independently, build strong relationships across the business and apply sound judgement when balancing priorities in a fast-paced environment.

Your role will be varied and will include:

• Coordinating office operations, facilities, suppliers and workplace resources
• Supporting meetings, business events, communications and employee engagement activities
• Managing invoices, purchase orders, vendors and business-critical operational processes
• Supporting workplace safety, technology initiatives, governance and compliance activities

About you

We are looking for an experienced business support, office management or administration professional who enjoys working across a broad range of responsibilities and partnering with stakeholders at all levels. You'll bring a practical, solutions-focused approach and be comfortable working in an environment where priorities evolve and no two days look exactly the same. You know how to build strong relationships, manage competing demands and exercise good judgement while maintaining focus on business priorities.

Experience working in a highly regulated industry such as pharmaceuticals, healthcare, medical devices, financial services or professional services will be highly regarded. You will need:

• Experience in office management, business operations or senior administration
• Strong stakeholder management, communication and coordination skills
• The ability to independently manage priorities and make sound decisions
• High attention to detail, integrity and a strong compliance mindset

Why join us?

At GSK, we challenge ourselves to get Ahead Together – to make a positive impact on global health, for growth, and in an environment where people can thrive. Our culture inspires our performance. By joining GSK, you'll enjoy:

• A flexible and life-friendly working approach, allowing you to do your best work
• Being part of an inclusive organisation that reflects the communities we work within
• Development and progression at a global scale, with international opportunities
• 5 Feel Good Days and 1 volunteer day (on top of your annual leave)
• Option to purchase up to 4 weeks' additional leave per year
• Access to discounted health insurance
• Certified Great Place To Work® May 2026-May 2027

LI-GSK Skills: Business Application Support, Calendar Management, Confidentiality, Digital Fluency, Invoice Approval, Office Management, Presentation Preparations, Travel Bookings.

Why GSK?

Uniting science, technology and talent to get ahead of disease together. GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale. People and patients around the world count on the medicines and vaccines we make, so we're committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people. We are committed to creating an inclusive workplace and providing equal opportunities for all applicants and would like to understand what adjustments might be necessary for anyone to present their best self at interview. If you need any adjustments to the recruitment process to help you demonstrate your strengths and capabilities, contact [e-mail]. Please note this email is for adjustment requests only; for other enquiries please use our standard contact channels.