Business Development Coordinator

Mondiale VGL Pty; Auckland; On-site; NZD 70,000 - 90,000; Full time

Job summary

Mondiale VGL Pty is seeking a Business Development Coordinator to drive New Zealand growth. You will convert initial enquiries into polished submissions, manage tender timelines, gather input from sales and operations, and coordinate follow-ups through onboarding.

You will support pricing, prepare customer presentations, and maintain tender content while ensuring CRM accuracy and timely status updates for leadership.

Qualifications

• 3+ years experience in freight forwarding, international logistics or supply chain services
• Strong written communication and a high standard of document preparation
• Previous experience supporting sales, business development or commercial teams
• Excellent organisation and the ability to juggle competing deadlines without dropping detail
• Proficiency in PowerPoint, Excel and Word
• Confident stakeholder management at every level

Responsibilities

• Coordinate customer tenders, RFQs, RFPs and commercial submissions from start to finish
• Manage tender timelines and make sure every deadline is met
• Gather input from sales, operations, procurement, management and overseas partners
• Compile, format and polish tender responses and customer proposals
• Support pricing submissions, rate collation and commercial comparisons
• Assist with air freight and sea freight quotations and coordinate rate requests with carriers and suppliers
• Prepare customer presentations, capability statements and sales collateral
• Maintain a library of tender content, case studies and credentials
• Keep the CRM and opportunity pipeline accurate, and give business leaders regular status updates
• Coordinate follow-up actions from customer meetings and support onboarding after a win
• Research prospects, industries and market opportunities to support account plans and strategy
• Track tender outcomes and identify ways to improve future submissions
• Use AI tools to speed up and improve proposals, while reviewing all content before it goes to a customer

Skills

Freight forwarding experience

International logistics knowledge

Strong written communication

Sales support experience

Stakeholder management

Tools

PowerPoint

Excel

Word

Job description

Mondiale VGL is a globally recognised transport and logistics provider with roots in Oceania and operations in 19 markets.

For over 40 years, we’ve connected people, places and possibilities - moving freight and building careers across New Zealand, Australia, Asia, Europe and the USA.

We offer fully integrated, end-to-end logistics services, including sea and air freight, import and export, wharf transport, customs clearance, and warehousing.

Our scale and reach help businesses operate more efficiently across borders and supply chains - and our team of 1,500+ people brings diverse perspectives and shared ambition.

We’re proud of our heritage and the platform it provides for people and businesses to grow. Be part of a company that gets things moving - and build a career that moves with it.

Job Description

We’re looking for a Business Development Coordinator to sit at the centre of our New Zealand growth agenda. You’ll be the person who turns an initial enquiry into a polished, accurate and competitive submission, and keeps momentum going from first conversation through to follow-up and onboarding.

• Coordinate customer tenders, RFQs, RFPs and commercial submissions from start to finish
• Manage tender timelines and make sure every deadline is met
• Gather input from sales, operations, procurement, management and overseas partners
• Compile, format and polish tender responses and customer proposals
• Support pricing submissions, rate collation and commercial comparisons
• Assist with air freight and sea freight quotations and coordinate rate requests with carriers and suppliers
• Prepare customer presentations, capability statements and sales collateral
• Maintain a library of tender content, case studies and credentials
• Keep the CRM and opportunity pipeline accurate, and give business leaders regular status updates
• Coordinate follow-up actions from customer meetings and support onboarding after a win
• Research prospects, industries and market opportunities to support account plans and strategy
• Track tender outcomes and identify ways to improve future submissions
• Use AI tools to speed up and improve proposals, while reviewing all content before it goes to a customer

Qualifications

• 3+ years experience in freight forwarding, international logistics or supply chain services, with an understanding of air freight, sea freight, customs and pricing structures
• Strong written communication and a high standard of document preparation
• Previous experience supporting sales, business development or commercial teams
• Excellent organisation and the ability to juggle competing deadlines without dropping detail
• Proficiency in PowerPoint, Excel and Word
• Confident stakeholder management at every level

Additional Information

We believe our people are our greatest strength - and the diversity of our team is central to how we grow and succeed. We’re committed to building an inclusive culture where everyone feels respected, supported, and able to thrive. With operations spanning the globe, we know we’re better together when our team reflects the diversity of the communities and customers we work with every day.