Bookkeeper and Payroll Administrator

MindFull Support; Hamilton; Hybrid; NZD 41,000 - 50,000; Part time

Benefits offered by this job

Flexible hours

Hybrid work options

Opportunity to contribute ideas

Supportive team environment

Job summary

MindFull Support is seeking a part-time Bookkeeper and Payroll Administrator in Hamilton or Tauranga. The role focuses on accurate weekly payroll, accounts payable, reconciliations, and process improvements, with a Monday payroll day from 9:30am to 4pm. Hybrid working is available for the right person.

You will maintain NZ payroll familiarity, manage Hubdoc and GST, and look for automation to streamline tasks while keeping a personable, caring approach to the people behind the numbers.

Qualifications

• Strong working knowledge of NZ payroll practices and Holidays Act.
• Proficient in Xero payroll and bank reconciliation.
• Advanced Excel skills beyond basics.
• Interest in AI/automation to streamline processes.

Responsibilities

• Manages weekly payroll with accuracy and timeliness (Mondays).
• Oversees bills, invoices, bank reconciliations, Hubdoc, GST prep, overdue payments across three companies.
• Tidy up processes and document workflows for clarity.
• Suggests improvements to reduce manual tasks and improve month-end runs.

Skills

Payroll processing

Excel expertise

Xero payroll

Automation curiosity

Attention to detail

NZ payroll knowledge

Tools

Xero

Job description

Permanent, part-time | 24 hours a week Hamilton or Tauranga | Hybrid working for the right person $30–$36 an hour, depending on previous experience

Good with numbers, quick with tech, and someone who cares about people?

Behind every person doing meaningful mahi, there are people making sure the everyday things run well. Getting someone’s pay right, sorting an invoice, or finding a better way to do something all make a difference.

We’re looking for a Bookkeeper and Payroll Administrator who enjoys bringing things into order, is curious about how technology can help, and understands that there are real people behind the numbers.

• MindFull Support – supporting young people with high and complex needs, including youth mental health.
• Care Training – providing online training for carers.
• The Radicle Impact Company – providing the shared services that help our businesses and people do their mahi well.

Our support workers put a lot into caring for young people. Getting their pay right and into their accounts on time, every week, is one of the ways we look after them.

What your mahi will look like

Mondays are our payroll day. You’ll need to be available every Monday, from 9:30am to 4pm, working from the office or from home, to make sure the weekly pay run is accurate and completed on time.

Across your remaining hours, you’ll:

• Look after bills, invoices, bank reconciliations, Hubdoc, GST preparation and following up overdue payments across all three companies.
• Get stuck into anything that needs tidying up and help bring order where it’s needed.
• Document how things work so processes are clear and easy to follow.
• Find practical ways to improve systems, reduce repetitive work and make next month run a little more smoothly.

What you’ll bring

You know your way around the numbers, and you’re comfortable taking responsibility for getting things right. You’ll bring:

• A strong working knowledge of Xero, including Payroll.
• Excel skills that go well beyond the basics. We’d love to see what you can make a
• A natural curiosity about AI and automation, reaching for them when they can help and
• checking the results before relying on them.
• A sound understanding of New Zealand payroll, including Holidays Act leave requirements,
• payday filing and KiwiSaver.
• The ability to stay accurate when a deadline is approaching and speak up straight away if something doesn’t look right.
• An enjoyment of a busy environment, quick decisions and a good laugh along the way.

What we can offer you

We’re a group of businesses with purpose, plenty of ideas, and people who care about the work and each other.

• Flexibility around your life, with hours you can shape outside the fixed Monday payroll commitment.
• Hybrid working options for the right person.
• Room to contribute your ideas. If a process is slow or getting in the way, we’re open to changing it.
• A bright, colourful place to work. Our mahi carries real responsibility, and there’s room for warmth, personality and fun.
• A role that can grow as we do, with opportunities to help shape how things work across the group.

Our values guide how we work together: whakawhanaungatanga, building real relationships;

kotahitanga, pulling together; originality, bringing fresh thinking; and being mana-enhancing,

lifting people up through the way we treat and support them.

You’ll need the right to work in New Zealand. Reference and background checks apply.