Payroll Administrator

New Zealand Government; Wellington; On-site; NZD 30,000 - 41,000; Part time

Benefits offered by this job

Additional paid leave

WFH option

5 weeks annual leave

Health Insurance discount

Job summary

Pharmac | Te Pātaka Whaioranga in Wellington is seeking a Part‑Time Payroll Administrator to support payroll services with 24 hours per week. You will coordinate with our external payroll provider and internal teams to ensure payroll data is accurate, timely and compliant.

You'll handle payroll inquiries, maintain employee records, assist with reporting and audits, and look for ways to improve payroll processes and employee experience.

Qualifications

• Experience in payroll administration or related administrative role.
• Strong attention to detail and accuracy, with customer service focus.
• Ability to handle confidential information and communicate clearly.

Responsibilities

• Coordinate payroll information with our external payroll provider.
• Review payroll reports and identify discrepancies before finalisation.
• Respond to payroll enquiries from employees and managers.
• Maintain accurate employee and payroll records.
• Support payroll compliance, reporting, and audits.
• Build relationships with internal stakeholders and external service providers.
• Identify opportunities to improve payroll processes and employee experience.

Skills

Attention to detail

Customer service

Communication

Organisational skills

Confidential data handling

Problem solving

Experience with HR/payroll systems

Education

Payroll administration experience

Tools

HRIS/Payroll software

External payroll provider systems

Job description

Part‑Time Payroll Administrator

Join our teamWe're looking for a detail-oriented and customer-focused Payroll Administrator on a part‑time basis 24 hours a week to support the smooth delivery of payroll services across our organisation. In this role, you'll act as the key link between our employees, managers, People & Capability team, Finance team, and our external payroll provider. While payroll processing is managed by a specialist payroll service provider, you'll play an important role in ensuring payroll information is accurate, timely, and compliant. This is a great opportunity for someone who enjoys working with systems, solving problems, and providing excellent customer service in a people-focused environment.

• Coordinating payroll information and changes with our external payroll provider.
• Reviewing payroll reports and identifying discrepancies before payrolls are finalised.
• Responding to payroll enquiries from employees and managers.
• Maintaining accurate employee and payroll records.
• Supporting payroll compliance, reporting, and audit requirements.
• Building strong working relationships with internal stakeholders and external service providers.
• Identifying opportunities to improve payroll processes and employee experience.

• Previous experience in payroll administration, payroll coordination, or a related administrative role.
• Strong attention to detail and a high level of accuracy.
• Excellent organisational and time management skills.
• A customer-focused approach and the ability to communicate clearly with a wide range of people.
• Experience using HR or payroll systems.
• Sound judgement when dealing with confidential and sensitive information.
• The ability to investigate issues, think critically, and find practical solutions.

• Knowledge of New Zealand current and future payroll legislation and employment requirements.

Why join us?

You'll be joining a collaborative and supportive team where your contribution makes a real difference to employees across the organisation. We offer a positive working environment, opportunities to learn and grow, and the chance to help continuously improve our payroll and people processes.

Joining Pharmac | Te Pātaka Whaioranga

• Additional paid leave for our end of year close-down period.
• Up to one days WFH
• 5 weeks annual leave
• Health Insurance corporate discount with Southern Cross

At Pharmac | Te Pātaka Whaioranga we welcome all staff with a mihi whakatau during their first month. For kaimahi Māori, we offer mihi whakatau on your first day, where your whānau and manuhiri are welcome to attend. As you come through our waharoa, you will be welcomed into our support network.

About Pharmac Te Pātaka Whaioranga | Ētahi kōrero mō Te Pātaka Whaioranga

At Pharmac | Te Pātaka Whaioranga we endeavour to deliver the best health outcomes for all New Zealanders through investment in medicines and medical devices. We are a close-knit whānau with around 200 kaimahi. We take pride in what we do, work hard, and have fun along the way.

Our values | ngā uruatanga, ground our behaviour and guide our thinking:

• Whakarongo - we listen with intent and empathy to understand
• Tūhono - we connect with people, communities, the health system and each other
• Wānanga - we draw on evidence and people's experiences to improve
• Māia - we challenge ourselves
• Kaitiakitanga - we safeguard wellbeing for New Zealanders, now and for the future

We strive to represent Aotearoa and the diverse communities we serve. We are committed to championing workplace inclusion and acknowledge that to do their best work, we must foster an environment where people are comfortable to be themselves and work in a way that best suits their individual needs.

Closing date: 31st October 2026