Board Secretariat & Projects Coordinator

Personnel Resources; Rotorua; On-site; NZD 90,000 - 120,000; Full time

Job summary

Jora New Zealand is seeking a proactive Board Secretary and Project Coordinator to support governance, leadership and organisational delivery. Reporting to the Chief Executive, you will ensure Board processes are well organised and governance documentation is accurate.

You will coordinate meetings, prepare complex papers, track projects and provide high‑level admin support across the organisation. This role suits someone highly organised, solutions‑focused and capable of building trusted

Qualifications

• Experience supporting board governance, agendas, minutes and papers.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication with senior leaders.

Responsibilities

• Coordinate board meetings, agendas, papers, minutes and action registers.
• Prepare governance reports and maintain records and statutory documents.
• Develop and maintain project plans and reporting systems.
• Support organisational planning, performance monitoring and reporting.
• Coordinate office administration, safety, emergencies and compliance.
• Engage stakeholders and coordinate funding programmes.
• Maintain confidentiality and work with kaupapa Maori values.

Skills

Governance support

Board coordination

Project coordination

Administrative support

MS Office

Documentation

Tools

Xero

Job description

Jora New Zealand is seeking a proactive Board Secretary and Project Coordinator to support governance, leadership and organisational delivery. Reporting to the Chief Executive, you will ensure Board processes are well organised and governance documentation is accurate.

You will coordinate meetings, prepare complex papers, track projects and provide high‑level admin support across the organisation. This role suits someone highly organised, solutions‑focused and capable of building trusted