Aviation Safety Coordinator

New Zealand Government; Wellington; On-site; NZD 65,000 - 80,000; Full time

Benefits offered by this job

5 weeks annual leave

Sick leave entitlements from Day 1

KiwiSaver contributions up to 4%

Vision assistance

Vaccinations (Flu)

Employee Assistance Programme

Job summary

Civil Aviation Authority in Wellington, New Zealand, is seeking an Aviation Safety Coordinator to support regulatory processes, manage registrations, and coordinate documentation for certification. You will collaborate with internal teams and external stakeholders to ensure accuracy and efficiency.

The role emphasizes records management, QA checks, and ongoing improvement, with strong MS Office skills and a proactive, detail-driven mindset. Permanent, onsite opportunity based in Wellington.

Qualifications

• Experience in administration or coordination roles, with strong preference for regulatory/public sector settings.
• Excellent organisational and time-management skills.
• Strong attention to detail and a commitment to delivering accurate, high-quality work.
• Ability to work independently and as part of a collaborative team.

Responsibilities

• Manage aircraft registration applications, amendments and related activities.
• Coordinate documentation to support aviation certification processes.
• Serve as a primary contact for aviation participants and aircraft owners.
• Maintain high-quality records and support regulatory decisions with QA checks.

Skills

Organisational skills

Attention to detail

Communication

Discretion

Collaboration

Time management

Tools

Microsoft Office

Job description

The Civil Aviation Authority and the Aviation Security Service offer distinctively different career opportunities and embrace diverse talent. All jobs at the Authority contribute to ensuring safe and secure skies to help New Zealand fly.The Civil Aviation Authority is the regulatory arm of our organisation and the Aviation Security Service is the nationwide provider for aviation security.Join a supportive and collaborative teamBe the first point of contact for aviation stakeholdersPermanent position based in WellingtonAbout the roleAs an Aviation Safety Coordinator, you'll play a key role in supporting the smooth delivery of aviation regulatory processes, including the issue, renewal, and amendment of aviation documents. Working closely with internal teams and external stakeholders, you'll manage records, complete quality checks, and coordinate tasks to keep everything running efficiently.You will have hands-on experience with modern digital tools and technologies, building capability in digital enablement, data-driven decision-making, and collaborative ways of working that drive continuous improvement.Key Responsibilities:Manage aircraft registration applications, amendments and related activitiesCoordinate documentation and information to support aviation certification processesAct as a key point of contact for aviation participants and aircraft ownersProvide accurate advice and administrative support across aviation safety functionsMaintain high-quality records and information management practicesComplete quality assurance checks to support accurate regulatory decisionsSupport continuous improvement initiatives and more efficient ways of workingContribute to cross-functional projects and wider organisational prioritiesThe salary band for this role is $65,340 to $79,560. Starting salaries are based on knowledge, skills and experience the successful candidate brings to the role, as well as internal relativities.For more information on the role please view the position description.What You'll BringYou'll be highly organised, detail-focused, and enjoy keeping things on track. You're comfortable working with a wide range of internal teams and engaging with participants across the sector, and you build effective working relationships with ease. Strong communication and coordination skills will see you succeed in this role, particularly if you bring experience from a compliance, regulatory, or similarly structured environment.You'll bring:Experience in administration or coordination roles, with strong preference for backgrounds in regulatory, public sector, or compliance-driven settingsExcellent organisational and time-management skills.Strong attention to detail and a commitment to delivering accurate, high-quality workHigh proficiency in Microsoft Office toolsAbility to work both independently and as part of a collaborative team.Discretion in handling sensitive informationA proactive, improvement-focused mindsetAbout usThe Civil Aviation Authority (CAA) is New Zealand's aviation safety and security regulator. We play a critical role in protecting the travelling public, supporting the aviation sector, and strengthening New Zealand's international reputation.Our vision is simple and powerful: A safe and secure aviation system - so people are safe, and feel safe when they fly.Our values: Professionalism, Respect, Integrity, Transparency, and Collaboration guide everything we do. We're committed to diversity, inclusion, and creating a workplace where everyone feels safe, valued, and empowered to contribute.Why Join Us?5 weeks annual leaveSick leave entitlements from Day 1Matching KiwiSaver contributions up to 4%Vision assistanceFlu VaccinationsEmployee Assistance ProgrammeReady to Apply?Apply directly by completing the online application form and submitting your CV and cover letter. Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the skills required for this role.We want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Please let us know if there is any support, we can provide to ensure the recruitment process is fully accessible to you.If you have any questions about the role or application process, please contact the Recruitment team at [e-mail] close: Friday 23 October 2026