Aviation Safety Coordinator

Civil Aviation Authority of NZ; Wellington; On-site; NZD 65,000 - 80,000; Full time

Benefits offered by this job

5 weeks annual leave

Sick leave from Day 1

KiwiSaver matching 4%

Vision assistance

Flu vaccinations

Employee Assistance Programme

Job summary

The Civil Aviation Authority of NZ is seeking an Aviation Safety Coordinator to support regulatory processes including issuing, renewing, and amending aviation documents in Wellington. You will manage records, perform quality checks, and coordinate tasks with internal teams and external stakeholders to drive efficient operations.

Ideal candidates will bring administration or coordination experience, strong organisational skills, and proficiency with Microsoft Office.

Qualifications

• Experience in administration or coordination roles, with preference for backgrounds in regulatory, public sector, or compliance-driven settings.
• Excellent organisational and time-management skills with strong attention to detail.
• High proficiency in Microsoft Office tools.

Responsibilities

• Manage aircraft registration applications, amendments and related activities
• Coordinate documentation and information to support aviation certification processes
• Act as a key point of contact for aviation participants and aircraft owners
• Provide accurate advice and administrative support across aviation safety functions
• Maintain high-quality records and information management practices
• Complete quality assurance checks to support accurate regulatory decisions
• Support continuous improvement initiatives and more efficient ways of working
• Contribute to cross-functional projects and wider organisational priorities

Skills

Organisational skills

Attention to detail

Communication

Coordination

Tools

Microsoft Office

Job description

The Civil Aviation Authority and the Aviation Security Service offer distinctively different career opportunities and embrace diverse talent. All jobs at the Authority contribute to ensuring safe and secure skies to help New Zealand fly.The Civil Aviation Authority is the regulatory arm of our organisation and the Aviation Security Service is the nationwide provider for aviation security. Join a supportive and collaborative team Be the first point of contact for aviation stakeholders Permanent position based in Wellington

About the role

As an Aviation Safety Coordinator, you'll play a key role in supporting the smooth delivery of aviation regulatory processes, including the issue, renewal, and amendment of aviation documents. Working closely with internal teams and external stakeholders, you'll manage records, complete quality checks, and coordinate tasks to keep everything running efficiently. You will have hands‑on experience with modern digital tools and technologies, building capability in digital enablement, data‑driven decision‑making, and collaborative ways of working that drive continuous improvement.

Key Responsibilities

• Manage aircraft registration applications, amendments and related activities
• Coordinate documentation and information to support aviation certification processes
• Act as a key point of contact for aviation participants and aircraft owners
• Provide accurate advice and administrative support across aviation safety functions
• Maintain high-quality records and information management practices
• Complete quality assurance checks to support accurate regulatory decisions
• Support continuous improvement initiatives and more efficient ways of working
• Contribute to cross-functional projects and wider organisational priorities

The salary band for this role is $65,340 to $79,560. Starting salaries are based on knowledge, skills and experience the successful candidate brings to the role, as well as internal relativities.

For more information on the role please view the position description.

What You'll Bring

You’ll be highly organised, detail-focused, and enjoy keeping things on track. You’re comfortable working with a wide range of internal teams and engaging with participants across the sector, and you build effective working relationships with ease. Strong communication and coordination skills will see you succeed in this role, particularly if you bring experience from a compliance, regulatory, or similarly structured environment.

• Experience in administration or coordination roles, with strong preference for backgrounds in regulatory, public sector, or compliance-driven settings
• Excellent organisational and time-management skills. Strong attention to detail and a commitment to delivering accurate, high-quality work
• High proficiency in Microsoft Office tools
• Ability to work both independently and as part of a collaborative team. Discretion in handling sensitive information A proactive, improvement-focused mindset

About us

The Civil Aviation Authority (CAA) is New Zealand's aviation safety and security regulator. We play a critical role in protecting the travelling public, supporting the aviation sector, and strengthening New Zealand's international reputation. Our vision is simple and powerful: A safe and secure aviation system - so people are safe, and feel safe when they fly.

Our values: Professionalism, Respect, Integrity, Transparency, and Collaboration guide everything we do. We're committed to diversity, inclusion, and creating a workplace where everyone feels safe, valued, and empowered to contribute.

Why Join Us?

• 5 weeks annual leave
• Sick leave entitlements from Day 1
• Matching KiwiSaver contributions up to 4%
• Vision assistance
• Flu Vaccinations
• Employee Assistance Programme

If you have any questions about the role or application process, please contact the Recruitment team at [e-mail]

We want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Please let us know if there is any support, we can provide to ensure the recruitment process is fully accessible to you.

Applications close: Friday 23 October 2026