Aviation Safety Coordinator

Aviation; Wellington; Hybrid; NZD 73,000 - 89,000; Full time

Benefits offered by this job

5 weeks annual leave

Sick leave entitlements from Day 1

KiwiSaver matching up to 4%

Vision assistance

Employee Assistance Programme

Job summary

Aviation is seeking an Aviation Safety Coordinator in Wellington to support regulatory processes, issue and amend aviation documents, and coordinate tasks with internal teams and external stakeholders.

The role focuses on records management, quality checks, and driving continuous improvement in safety functions. Strong communication, organisation, and a collaborative mindset are essential.

Qualifications

• Experience in administration or coordination roles, with strong preference for backgrounds in regulatory, public sector, or compliance‑driven settings
• Excellent organisational and time‑management skills
• High attention to detail and a commitment to delivering accurate, high‑quality work
• Proficiency with Microsoft Office tools and information management systems

Responsibilities

• Manage aircraft registration applications, amendments and related activities
• Coordinate documentation and information to support aviation certification processes
• Act as a key point of contact for aviation participants and aircraft owners
• Provide accurate advice and administrative support across aviation safety functions
• Maintain high‑quality records and information management practices
• Complete quality assurance checks to support accurate regulatory decisions
• Support continuous improvement initiatives and more efficient ways of working
• Contribute to cross‑functional projects and wider organisational priorities

Skills

Regulatory compliance

Data-driven decision making

Communication

Record keeping

Coordination

Stakeholder management

Discretion with sensitive information

Team collaboration

Tools

Microsoft Office

Job description

Select how often (in days) to receive an alert:

• Join a supportive and collaborative team
• Be the first point of contact for aviation stakeholders
• Permanent position based in Wellington

About the role

As an Aviation Safety Coordinator, you’ll play a key role in supporting the smooth delivery of aviation regulatory processes, including the issue, renewal, and amendment of aviation documents. Working closely with internal teams and external stakeholders, you’ll manage records, complete quality checks, and coordinate tasks to keep everything running efficiently.

You will have hands‑on experience with modern digital tools and technologies, building capability in digital enablement, data‑driven decision‑making, and collaborative ways of working that drive continuous improvement.

Key Responsibilities:

• Manage aircraft registration applications, amendments and related activities
• Coordinate documentation and information to support aviation certification processes
• Act as a key point of contact for aviation participants and aircraft owners
• Provide accurate advice and administrative support across aviation safety functions
• Maintain high‑quality records and information management practices
• Complete quality assurance checks to support accurate regulatory decisions
• Support continuous improvement initiatives and more efficient ways of working
• Contribute to cross‑functional projects and wider organisational priorities

The salary band for this role is $72,593 to $88,705. Starting salaries are based on knowledge, skills and experience the successful candidate brings to the role, as well as internal relativities.

You’ll be highly organised, detail‑focused, and enjoy keeping things on track. You’re comfortable working with a wide range of internal teams and engaging with participants across the sector, and you build effective working relationships with ease. Strong communication and coordination skills will see you succeed in this role, particularly if you bring experience from a compliance, regulatory, or similarly structured environment.

You’ll bring:

• Experience in administration or coordination roles, with strong preference for backgrounds in regulatory, public sector, or compliance‑driven settings
• Excellent organisational and time‑management skills.
• Strong attention to detail and a commitment to delivering accurate, high‑quality work
• High proficiency in Microsoft Office tools
• Ability to work both independently and as part of a collaborative team.
• Discretion in handling sensitive information
• A proactive, improvement‑focused mindset

About us

The Civil Aviation Authority (CAA) is New Zealand’s aviation safety and security regulator. We play a critical role in protecting the travelling public, supporting the aviation sector, and strengthening New Zealand’s international reputation.

Our vision is simple and powerful: A safe and secure aviation system – so people are safe, and feel safe when they fly.

Our values: Professionalism, Respect, Integrity, Transparency, and Collaboration guide everything we do. We’re committed to diversity, inclusion, and creating a workplace where everyone feels safe, valued, and empowered to contribute.

Why Join Us?

• 5 weeks annual leave
• Sick leave entitlements from Day 1
• Matching KiwiSaver contributions up to 4%
• Vision assistance
• Employee Assistance Programme

We want to ensure accessibility needs are well supported, so the recruitment process is fair and equitable for all. Please let us know if there is any support, we can provide to ensure the recruitment process is fully accessible to you.