Asset Inventory Assistant (Fixed-term)

Southlanddc; Invercargill City; On-site; NZD 42,000 - 52,000; Full time

Job summary

Southland District Council is seeking an Asset Inventory Assistant for a fixed-term summer role from October 2026 to February 2027. You will help manage records for furniture, equipment and technology assets across council sites, recording data and ensuring accuracy for planning and operations.

The role suits a student or recent graduate looking to build practical experience in data management, administration and project support, with a mix of office and site-based work and opportunities to

Qualifications

• Study towards or recently completed a qualification in business, commerce, information systems, administration or project management.
• Comfortable working with data, systems and technology.
• Strong attention to detail and high accuracy.

Responsibilities

• Undertaking physical inventories of furniture, equipment and technology assets.
• Recording and maintaining accurate information in databases, spreadsheets and other systems.
• Comparing collected information against existing records and updating information where required.
• Identifying discrepancies, gaps and surplus assets for follow-up.
• Gathering information from staff across the organisation.
• Supporting project administration, reporting and coordination activities.

Skills

Data handling

Attention to detail

Excel

Organizational skills

Communication skills

Proactive learner

Driver's license

Education

Business/Commerce/INFO Systems/Administration degree (ongoing or recent)

Tools

Microsoft Excel

Database software

Spreadsheet software

Job description

Location: 42 Don Street, Invercargill

Department: Executive Support

Employment type: Fixed Term

About the role

We're looking for an Asset Inventory Assistant to join our team on a fixed-term basis over the summer period, from approximately October 2026 to late February 2027.

This role will support a Council-wide asset inventory project, helping ensure our records for furniture, equipment and technology assets are accurate, up to date and fit for future planning and operational needs. Working across a range of Council locations, you'll play an important role in collecting, verifying and maintaining asset information while supporting project activities.

This is an excellent opportunity for a student, recent graduate, or someone looking to build practical experience in data management, administration, systems and project support.

Responsibilities will include:

• Undertaking physical inventories of furniture, equipment and technology assets.
• Recording and maintaining accurate information in databases, spreadsheets and other systems.
• Comparing collected information against existing records and updating information where required.
• Identifying discrepancies, gaps and surplus assets for follow-up.
• Gathering information from staff across the organisation.
• Supporting project administration, reporting and coordination activities.

Our ideal candidate will:

• Be studying towards, or have recently completed, a qualification in business, commerce, information systems, administration, project management or a related field.
• Enjoy working with data, systems and technology.
• Have strong attention to detail and a high level of accuracy.
• Be confident using Microsoft Excel and other digital tools.
• Have strong organisational and communication skills.
• Be proactive, curious and willing to learn.
• Hold a full New Zealand driver's licence.

Previous experience in administration, data entry, record management, inventory activities or a similar environment would be an advantage, but is not essential.

What's in it for you?

This is a great opportunity to gain hands-on experience in data management, business systems and project support while building skills that will be valuable throughout your career.

Whether you're looking to gain experience during your summer break, strengthen your CV before graduating, or get exposure to a professional office environment, this role offers the chance to work on a meaningful project while learning from experienced professionals.

You'll enjoy a mix of office-based and site-based work, the support of a collaborative team, and the opportunity to develop practical skills that are transferable across a wide range of careers.

About Southland District Council

At Southland District Council, we manage one of New Zealand's largest and most diverse districts, encompassing more than 30,000km², from Stewart Island/Rakiura to Fiordland and many communities in between. Our work spans everything from roads, bridges and water infrastructure through to parks, reserves, community facilities and the services that help our communities thrive.

Our people play an important role in supporting Southland's communities today while helping plan for the future, making Council a great place to gain valuable experience and develop your career.

If you're organised, detail-focused and enjoy working with information, systems and technology, we'd love to hear from you.

Applications close 8 October 2026