Asset Data Coordinator

New Zealand Government; Christchurch; Hybrid; NZD 65,000 - 90,000; Full time

Job summary

University of Canterbury is seeking an Asset Data Coordinator to ensure the information behind UC’s extensive property and asset portfolio is accurate, complete, and ready to support smarter facilities and asset management.

You will manage end-to-end data activities, coordinate field validation, and drive data quality across the portfolio, including migration to Planon and collaboration with key stakeholders.

Qualifications

• At least 3 years experience in administration, coordination, data management or a similar environment.
• Confidence using systems and technology, including Microsoft Excel, Word, SharePoint and mobile data capture applications.
• The ability to spot a data problem, ask the right questions and make sure it gets resolved.
• Experience with asset management data collection or work management systems would be advantageous; experience with Fulcrum or Planon is a bonus.
• An interest in asset classification frameworks such as Uniclass, or the willingness to learn.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• A sharp eye for detail and a commitment to getting information right.
• Strong communication skills and the confidence to work with everyone from trade staff and contractors through to senior stakeholders.
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Responsibilities

• Coordinate incoming asset information, resolve gaps and liaise with relevant teams.
• Plan field validation visits, including access, equipment, documentation and safety requirements.
• Support Field Data Validators to work effectively.
• Monitor Fulcrum data quality and coordinate the resolution of errors, duplicates and anomalies.
• Progress asset records through validation and migration into Planon, resolving complex cases with key managers.
• Track programme progress, maintain registers and provide clear reporting.
• Maintain data guidance, training and support materials.
• Build strong relationships across departments, contractors, trade staff and Facilities Management teams.

Skills

Administration

Coordination

Data management

Excel

SharePoint

Data quality

Communication

Tools

Fulcrum

Planon

Mobile data capture apps

Job description

Te Ratonga Pūkaha | Facilities Management

Te Whare Wānanga o Waitaha | University of Canterbury

Ōtautahi | Christchurch, Aotearoa New Zealand

We’re looking for an Asset Data Coordinator to help us ensure the information behind UC’s extensive property and asset portfolio is accurate, complete and ready to support smarter facilities and asset management.

Āu Mahi | What You Will Do

This isn’t simply a data administration role. You’ll be at the centre of an end-to-end programme that brings together information from across the University, coordinates field validation activity, keeps data moving through the system and helps identify and resolve issues along the way. You’ll play an important role in supporting the management of UC’s $1.4 billion asset portfolio, helping turn information collected in the field into reliable data that can be used to manage our assets effectively.

• Coordinate incoming asset information, resolve gaps and liaise with relevant teams.
• Plan field validation visits, including access, equipment, documentation and safety requirements.
• Support Field Data Validators to work effectively.
• Monitor Fulcrum data quality and coordinate the resolution of errors, duplicates and anomalies.
• Progress asset records through validation and migration into Planon, resolving complex cases with key managers.
• Track programme progress, maintain registers and provide clear reporting.
• Maintain data guidance, training and support materials.
• Build strong relationships across departments, contractors, trade staff and Facilities Management teams.

Mōu | Who You Are

You’ll be comfortable juggling multiple pieces of work, keeping track of the detail while still seeing the bigger picture. You don’t need to be an asset management expert on day one — what matters is that you’re confident working with data, systems and people, and you enjoy figuring things out.

• At least 3 years experience in administration, coordination, data management or a similar environment.
• Confidence using systems and technology, including Microsoft Excel, Word, SharePoint and mobile data capture applications.
• The ability to spot a data problem, ask the right questions and make sure it gets resolved.
• Experience with asset management, data collection or work management systems would be advantageous; experience with Fulcrum or Planon is a bonus.
• An interest in asset classification frameworks such as Uniclass, or the willingness to learn.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• A sharp eye for detail and a commitment to getting information right.
• Strong communication skills and the confidence to work with everyone from trade staff and contractors through to senior stakeholders.
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With

UC is made up of approximately 150 buildings across 87 hectares, covering a gross floor area of 223,000m2. The University of Canterbury (UC) is situated on a beautiful campus located in Ilam, Christchurch. Through the delivery of the UC Campus Master Plan, we are committed to achieving and maintaining a community that encompasses sustainability, inclusivity, innovation, and collaboration resulting in a safe, secure and inspirational environment.

Ngā Painga o UC | Why UC

At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

4 weeks annual leave +5 days university holidays generous employer contribution to superannuation (up to 6.75%) a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 2 September 2026 (midnight, NZ time)

Please note, applications will be reviewed as they are received, and interviews may take place before the close date.

You must have Aotearoa New Zealand or Australian citizenship/permanent residency or hold a valid NZ work visa to be considered for this role.

Please note, this is an onsite position.