Administrator - Invercargill - Nphs

CGR Services; Southland; On-site; NZD 40,000 - 52,000; Part time

Job summary

Health New Zealand in Invercargill is seeking an Administration Coordinator NCSP Register, part-time 0.8 FTE, to support cervical screening administration and NCSP pathways.

You will input and update NCSP register information, prepare documents, coordinate meetings, process invoices and assist with procurement and financial tasks. This role promotes a safe and inclusive workplace and aligns with Te Tiriti o Waitangi.

Qualifications

• Ability to manage multiple priorities effectively.
• Proactive, professional and reliable approach to work.
• Commitment to accuracy and timely administrative support.

Responsibilities

• Provide day-to-day administrative support for NCSP Register.
• Input and update NCSP register information to ensure compliance.
• Cover general admin tasks: documents, meetings, calendars.
• Process invoices and assist with procurement activities.

Skills

Organisational skills

Office administration

Data accuracy

Telephone manner

Learn new programmes

Communication

Collaboration

Accountability

Continuous improvement

Job description

Make a positive impact for the community around you in an organisation that makes a difference to people's lives Contribute to reducing cervical cancer in Aotearoa in this Administrator role Part-time permanent position 0.8 FTE, based in Invercargill Health New Zealand | Te Whatu Ora is the country's largest employer, delivering universal public healthcare to 5 million New Zealanders. We provide essential hospital, specialist, and community health services across 80+ locations from large urban centres to rural towns and remote communities. Our goal is to improve health outcomes for all New Zealanders by delivering equitable, accessible and innovative care.

About the Role

As an Administration Coordinator NCSP Register , you will provide essential day-to-day administrative support, input and update NCSP register information, enabling the team and wider service to deliver cervical screening complying to the NCSP guidelines effectively. This role will include a variety of tasks relating the NCSP Register and pathways to cervical screening. You may also be asked to cover general administration tasks such as preparing and distributing documents, coordinating meetings, maintaining calendars, supporting projects, processing invoices, and assisting with financial and procurement activities. This is a permanent 0.8 (64 hours per fortnight) opportunity located at Invercargill. As a key point of contact, the Administration Coordinator NCSP ensures smooth team operations by maintaining effective communication, supporting organisational policies and processes, and managing office resources. The role also promotes a safe and inclusive workplace, supports Te Tiriti o Waitangi principles, and helps achieve positive outcomes for the communities served through efficient and responsive administrative support.

About the Service

The National Public Health Service (NPHS) within Health New Zealand - Te Whatu Ora, work towards Pae Ora (healthy futures) for all by engaging with the wider determinants that impact people's health, focusing on oranga/wellbeing, prevention, protection, and population-level intervention. We are connected across boundaries to deliver public health services that are nationally planned, regionally delivered and locally tailored.

About you

The ideal candidate will have the capacity to manage multiple priorities and support efficient team operations. They will work collaboratively with others, and adapts to changing priorities. A professional, reliable, and accountable approach is essential, along with a commitment to continuous improvement and contributing to a positive, inclusive, and supportive workplace culture.

Key Skills & Attributes

• Strong organisational and planning skills
• Experience in office administration and data accuracy
• Excellent telephone manner
• Ability to learn new programmes quickly and efficiently
• Effective communication and relationship building
• Collaborative and adaptable approach
• Professional, reliable, and accountable
• Committed to continuous improvement
• Supports a positive and inclusive workplace culture

Working at Health New Zealand Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community.

We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.