Administrator

Citycare Group; Palmerston North; On-site; NZD 50,000 - 70,000; Full time

Benefits offered by this job

Free annual health checks

Confidential counselling and wellbeing

Career development and learning

Employee discounts

Job summary

Citycare Property is recruiting an Administrator to join the Linton Military Camp site. You will be the hub for information and documentation, supporting contract administration, reporting, coordination and compliance activities across the site.

You will coordinate inductions, maintain records, assist with health and safety administration and provide KPI and client reporting. This role requires strong organisation, good communication skills and the ability to manage competing priorities while

Qualifications

• Experience in an administration, coordination or support role.
• Strong organisation skills and attention to detail.
• Proficiency using Microsoft Office and willingness to learn new systems.
• Excellent communication and relationship-building skills.
• Ability to manage competing priorities.
• Positive, can-do attitude and willingness to help wherever needed.
• Experience in contracts, facilities, compliance, reporting or operational environments would be beneficial.
• Legal right to work in Aotearoa; ability to pass a drug and alcohol test; willingness to consent to a Criminal Record Check.
• Ability to meet NZDF security requirements.

Responsibilities

• Support contract administration, invoicing and documentation.
• Maintain accurate records, reports and business information.
• Coordinate inductions for employees and subcontractors.
• Support Health & Safety and compliance administration.
• Prepare KPI and client reporting.
• Update systems and ensure information stays accurate.
• Provide administrative support to help projects and services run smoothly.

Skills

Organization

Attention to detail

Communication

Microsoft Office

Coordination

Policy compliance

Tools

MS Office

Job description

Citycare Property is proud to partner with the New Zealand Defence Force, maintaining the facilities that support Defence operations across New Zealand.

We're looking for an Administrator to join our team at Linton Military Camp. Working in this unique environment, you'll help keep day-to-day operations running smoothly by coordinating information, supporting contract administration, maintaining records, and ensuring key activities stay on track. You'll work closely with operational teams, contractors and stakeholders, becoming a trusted person who helps everything come together behind the scenes.

What You’ll Be Doing | Ngā Kawenga Takohanga

As the Administrator, you'll be the hub that keeps information, documentation and key processes running smoothly across the site. This is a varied role where you’ll be providing support across administration, reporting, coordination and compliance activities

Your day-to-day work will include:

• Supporting contract administration, invoicing and documentation
• Maintaining accurate records, reports and business information
• Coordinating inductions for employees and subcontractors
• Supporting Health & Safety and compliance administration
• Preparing KPI and client reporting
• Updating systems and ensuring information remains accurate
• Providing administrative support that helps projects and services run smoothly

For further details on the role see the full position description: PD-Administrator-Linton.pdf

What We’re Looking For | Ā Mātou e Rapu Ana

We're looking for someone who enjoys being organised, takes pride in accuracy and can build positive relationships with a wide range of people.

You’ll ideally have:

• Experience in an administration, coordination or support role
• Strong organisation skills and attention to detail
• Confidence using Microsoft Office and learning new systems
• Great communication and relationship-building skills
• The ability to manage competing priorities
• A positive, can-do attitude and willingness to help wherever needed
• Experience in contracts, facilities, compliance, reporting or operational environments would be beneficial, but not essential.
• The legal right to work in Aotearoa, ability to pass a drug and alcohol test and willingness to consent to a Criminal Record Check
• Ability to meet NZDF specific security requirements

Benefits| Ngā painga

At Citycare Property, our people are at the heart of everything we do. In return, you'll enjoy:

• Stable employment with a respected New Zealand organisation
• Free annual health checks, flu vaccinations and skin checks
• Access to confidential counselling and wellbeing support
• Career development and learning opportunities
• Great discounts through our employee Boost programme

About Us | Mō Mātou

Citycare Property is a proudly Kiwi-owned, values-driven organisation dedicated to building, maintaining and renewing the places and spaces that enrich and support thriving communities across Aotearoa. We partner with iwi, community organisations, regional councils, and central government to care for the infrastructure that matters most. Guided by our purpose, we enhance the wellbeing of our communities by creating better spaces, strengthening communities, and delivering greater outcomes for everyone.

We are committed to diversity, equity, inclusion, and belonging, and we welcome applicants from all backgrounds. We are proud members ofPride PledgeandTe Uru Tāngata - Centre for Workplace Inclusion. We honour Te Tiriti o Waitangi and actively grow Te Ao Māori knowledge within our teams. If you are invited to interview, please let us know what support you may need.

All applicants must have the legal right to work in New Zealand, complete a medical assessment, pass a drug and alcohol test, provide two references, and consent to a Criminal Record Check.

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