Proactive Admin & Project Support Specialist

Stantec New Zealand; Dunedin; On-site; NZD 50,000 - 65,000; Full time

Benefits offered by this job

Professional development

Flexible working arrangements

Learning programs

Health insurance

Employee assistance program

Office Social Club

Job summary

Stantec New Zealand’s Water team in Dunedin invites applications for an administrator who enjoys organising and supporting a busy team. You will provide proactive administrative assistance, coordinate meetings and events, handle phone and client inquiries, and help with onboarding and document management.

Join a collaborative environment where professional development and flexible working arrangements are valued, with opportunities to support marketing and business development activities across

Qualifications

• Experience in administration and customer service.
• Ability to coordinate meetings, events and team activities.
• Comfortable working in a busy team environment.

Responsibilities

• Provide proactive administrative support to the Business Centre including reports and proposals.
• Coordinate meetings, events and team activities.
• Support daily office and team operations, phone and client enquiries, reception, filing and document management.
• Assist with onboarding/offboarding, inductions, and equipment setup.
• Maintain business and project information; update client databases and staff records.
• Provide marketing and business development support with pipeline updates and collateral information.
• Assist with project documentation, presentations and reports as required.

Skills

Administrative support

Customer service

Organisational skills

Communication skills

Microsoft Office

Tools

MS Office

Job description

Stantec New Zealand’s Water team in Dunedin invites applications for an administrator who enjoys organising and supporting a busy team. You will provide proactive administrative assistance, coordinate meetings and events, handle phone and client inquiries, and help with onboarding and document management.

Join a collaborative environment where professional development and flexible working arrangements are valued, with opportunities to support marketing and business development activities across