Administrative Coordinator, Psychology Services

New Zealand Government; Canterbury; On-site; NZD 66,000 - 71,000; Full time

Job summary

Ara Poutama Aotearoa – Department of Corrections is seeking a capable administrator to support two Canterbury sites. You will manage referrals, coordinate meetings, and handle travel, budgeting and records with a focus on service excellence.

You will be a key contact for internal and external stakeholders and help ensure daily office processes run smoothly. Based at the regional administration building outside Christchurch Men’s Prison and at Ensors Road Service Centre, you will work closely

Qualifications

• Experience coordinating referrals and meetings.
• Strong written and verbal communication abilities.
• Meticulous record keeping and data entry.
• Ability to multi-task and prioritise in a busy office.

Responsibilities

• Co-ordination and management of the referral process and Parole Board requests.
• Co-ordination and organisation of meetings, functions, seminars and other events on behalf of the team.
• Travel and expenses coordination.
• Health, Safety and Wellbeing representation.
• Budgeting and reporting, presentations, reception duties and general correspondence.
• Equipment and facilities maintenance.
• Maintaining and updating records, systems and files.
• Developing office systems that enhance efficiencies and ensure legal and professional obligations are met.
• Supporting the Manager Psychological Services with Ministerial and Official Information Act requests.
• Working alongside other departmental psychological services offices, particularly in Canterbury.

Skills

Communication skills

Organisational skills

Microsoft Office

Teamwork

Tools

Microsoft Office Suite

Job description

Ara Poutama Aotearoa – Department of Corrections is seeking a capable administrator to support two Canterbury sites. You will manage referrals, coordinate meetings, and handle travel, budgeting and records with a focus on service excellence.

You will be a key contact for internal and external stakeholders and help ensure daily office processes run smoothly. Based at the regional administration building outside Christchurch Men’s Prison and at Ensors Road Service Centre, you will work closely