Administration Support Officer

Ministry of Justice - New Zealand; Wellington; On-site; NZD 55,000 - 74,000; Full time

Benefits offered by this job

4.4 weeks holiday leave

Flexible work hours where possible

Online professional development portal

Inclusive networks

Job summary

Ministry of Justice - New Zealand is seeking a Wellington-based Administration Support Officer to provide high-level administrative support to Coronial Case Managers and Coroners. The role requires calm performance in stressful situations, travel as needed, and strong stakeholder relationship management.

You will work in a fast-changing environment, handle sensitive material, and communicate effectively with diverse backgrounds.

Qualifications

• Strong interpersonal skills; support Coronial Case Managers and Coroners.
• Excellent written and verbal communication skills.
• Highly organised; able to multi-task and prioritise effectively.
• Willingness to travel and hold a NZ Driver's Licence.

Responsibilities

• Provide excellent, highly organised administrative support to Case Managers and Coroners.
• Build and maintain excellent relationships with internal and external stakeholders.
• Be flexible with hours; occasional extra hours with advance notice.

Skills

Stress management

Written and verbal communication

Organisation and multi-tasking

People & relationship management

Empathy

Typing and data entry

Independent working

Willingness to learn

Adaptability

Travel readiness

Ability to work under pressure

Tools

Microsoft Word

Microsoft Excel

Data entry systems

Job description

Te Haeata/The Opportunity

Coronial Services are currently looking for a Wellington based Administration Support Officer. Ideally this is a full-time position but can discuss part time options for the right applicant.

Job Description

You will be working in a fast-changing environment that will require a high level of agility and resiliency.

You will have strong interpersonal skills that will support your work with the Coronial Case Managers and the Coroners, but also be capable of dealing with distraught family members in sensitive circumstances. An ability to communicate with people from diverse backgrounds is essential.

You will be expected to provide excellent and highly organised administrative support to Case Managers and our Coroners. You will need to build and maintain excellent relationships with both internal and external stakeholders.

On occasion, there will be a requirement to work additional hours with advance notice given so some flexibility in availability is required for this role.

Ō Pūkenga/Skills And Experience

• Work effectively and calmly in stressful situations
• Be able to handle viewing graphic coronial material
• Have excellent written and verbal communication skills
• Highly organised, great at multi-tasking and able to prioritise effectively
• Enjoy working in a reactive as well as a proactive and fast paced environment
• Professional and confident phone manner
• Exceptional record-keeping skills with accurate typing and data entry
• A good working knowledge of Word and Excel
• Ability to work both with direction and independently
• A desire to learn and adapt
• Relevant previous experience from other similar roles

As travel may be required from time to time, you must be able to travel, sometimes at short notice. You will need to hold a full New Zealand Drivers' Licence.

This is a challenging role that will allow you to utilise your empathy, administrative experience, people and relationship management skills to a high level and be part of the team that provides New Zealanders with a first-class Coronial Service.

About us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

Benefits

We offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:

• 4.4 weeks holiday leave
• flexible work hours where possible
• an online professional development portal
• access to a variety of inclusive and proactive networks

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Salary

The remuneration band for this role is $55,343 to $74,416 – while the appointing salary will be based on skills and experience.

Application deadline

Applications close on 27 September; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.

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