Administration Officer - Upper Hutt

New Zealand Government Joba; Wellington; On-site; NZD 60,000 - 64,000; Full time

Job summary

Ara Poutama Aotearoa – Department of Corrections in Upper Hutt invites applications for an Administration Officer. In a busy Community Corrections team you will provide a range of administrative services, including reception, court document preparation and facilities support.

You will work 40 hours a week, 8:30am–5pm, Monday to Friday, and a Full New Zealand Driver’s Licence is required. The salary range is $60,216 to $63,789 per year, reflecting skills and experience.

Qualifications

• Experience with Microsoft Office suite and databases.
• Excellent customer service and team player.
• Ability to manage multiple tasks and meet deadlines.
• Full New Zealand Driver’s Licence.

Responsibilities

• Reception duties: answering phones, taking messages, greeting visitors.
• Liaising with organisations and services.
• Preparing documents for court.
• Purchasing materials and stocktaking.
• Record management and filing; meeting timelines and standards.
• Coordinate meetings and external stakeholders relationships.

Skills

Microsoft Office

Customer service

Team player

Relationship building

Organisation

Tools

Database systems

Job description

- Be the warm, welcoming presence for people in our care- Excellent entry to working at the Department- Fixed-term position until 14 March 2027. Monday - FridayMa te whititahi, ka whakatutuki ai nga pumanawa a tangata - Weaving the realisation of potential togetherDo you have the enthusiasm, dedication and the skills to become an Administration Officer within Ara Poutama Aotearoa, Department of Corrections?This could be just the opportunity you are looking for!We are searching for an Administration Officer to join our Upper Hutt Community Corrections team on a fixed-term basis until 14 March 2027. There is the likelihood this position may be advertised as permanent in future.Mo te tunga | About the roleThis is an opportunity to be part of a great organisation where you will support the Community Corrections team. In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment.Your day-to-day role will see you proactively providing a range of administrative services, including:Reception duties, such as answering phones, taking messages, and greeting visitorsLiaising with organisations and services we work withPreparing documents for courtPurchasing materials and stocktakingProviding support for the management of facilities and assetsRecord management and ensuring correspondence, reports and other documentation meet Department timelines and standardsProvide administration support across a varied team by co-ordinating meetings, external stakeholders relationships and filingThis position is located in our Upper Hutt office, working 40 hours a week, 8:30am to 5pm - Monday to Friday.Nga pukenga me nga wheako | Skills and experienceIf you have a genuine interest in our kaupapa and if you are motivated to support others in a team environment then we want to hear from you! Please consider and provide examples within your application as to how you meet the below key requirements:Good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quicklyExcellent customer service skills, a proactive and dedicated team-player who enjoys working closely with othersThe ability to develop, foster and maintain positive working relationships with a diverse range of peopleResilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solvingThe ability to organise effectively, be adaptable, multi-task and meet deadlinesGood experience and knowledge of office administrationYou will need a Full New Zealand Drivers Licence for this role.Nga painga | The benefitsThe salary range for this role (85%-120%) is $60,216 - $63,789 per annum. Appointment and remuneration will reflect skills and experience relevant to the role.Mo matou | About usJoin Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.Tono inaianei | Apply NowTo submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered.When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.Applications close on: Wednesday 7th October, 2026If you have any questions or want to learn more about a career with us, contact [e-mail], or visit careers.corrections.govt.nz.