Administration Manager

Integral Print Group; Auckland; On-site; NZD 90,000 - 120,000; Full time

Job summary

Integral Print Group, Auckland, is seeking an experienced finance administrator to take ownership of daily accounting and administrative duties for three companies. The role combines accounts management, payroll, reporting, cash-flow support and credit control.

You will reconcile accounts, produce monthly reports, manage debt collection and support financial planning. NZ payroll and MYOB experience are essential; print-industry familiarity is a plus.

Qualifications

• Experience in Administration Manager, Finance Manager or senior accounts role.
• Strong experience with accounts payable and receivable.
• Payroll, month-end reporting, reconciliations and debt collection.
• Knowledge of cash-flow management and forecasting.
• NZ accounting and payroll experience.

Responsibilities

• Manage accounts payable and accounts receivable.
• Process and reconcile supplier invoices and payments.
• Prepare and process payroll accurately and on time.
• Complete bank, credit card, and general ledger reconciliations.
• Prepare customer statements and manage debt collection.
• Manage month-end accounting procedures and reporting.
• Prepare financial and management reports for the Managing Director.
• Assist with cash-flow forecasting, budgeting, and financial planning.
• Monitor overdue accounts and follow up outstanding payments promptly and professionally.
• Maintain accurate financial records and filing systems.
• Liaise with the company’s accountant, bank, insurers, and other advisers.
• Assist with GST, PAYE, and other financial compliance requirements.
• Provide administrative and operational support to the Managing Director.

Skills

Accounts payable

Accounts receivable

Payroll

Month-end reporting

Reconciliations

Debt collection

Cash-flow forecasting

MYOB Accounts Right

MYOB IMS

MS Excel

Printcost

Communication

Attention to detail

Tools

MS Excel

MYOB Accounts Right

MYOB IMS

Printcost

Job description

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Integral Print Group – Auckland, North Island

You will take ownership of the day-to-day accounting and administrative functions for three companies, ensuring our financial information is accurate, up to date and available to support effective decision-making. The position combines accounts management, payroll, financial reporting, credit control, cash-flow support and some print estimating.

Key responsibilities

• Manage accounts payable and accounts receivable.
• Process and reconcile supplier invoices and payments.
• Prepare and process payroll accurately and on time.
• Complete bank, credit card, and general ledger reconciliations.
• Prepare customer statements and manage debt collection.
• Manage month-end accounting procedures and reporting.
• Prepare financial and management reports for the Managing Director.
• Assist with cash-flow forecasting, budgeting, and financial planning.
• Monitor overdue accounts and follow up outstanding payments promptly and professionally.
• Maintain accurate financial records and filing systems.
• Liaise with the company’s accountant, bank, insurers, and other professional advisers.
• Assist with GST, PAYE, and other financial compliance requirements.
• Provide administrative and operational support to the Managing Director.

About you

• Previous experience in an Administration Manager, Finance Manager, Accounts Manager or senior accounts administration role.
• Strong practical experience managing accounts payable and receivable.
• Payroll, month-end reporting, reconciliations, and debt-collection experience.
• Sound knowledge of cash-flow management and forecasting.
• Experience using MYOB Accounts Right and MYOB IMS.
• Strong Microsoft Excel and general computer skills.
• Experience with Printcost or a similar print-management system would be an advantage.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high level of accuracy.
• The ability to prioritize work and meet deadlines.
• New Zealand accounting and payroll experience.

About us

• Integral Print Group provides comprehensive printing and visual communication solutions, including digital and offset printing, signage, large-format printing, design, promotional products, point-of-sale materials and 3D printing. We pride ourselves on professional service, practical solutions and helping our clients make their marketing tangible.
• A permanent, full-time position based in Penrose.
• A varied and influential role within an established printing company.
• The opportunity to work with a great team of experienced professionals.
• Direct involvement in financial and operational decision-making.
• The opportunity to introduce improved systems, AI and smarter ways of working.
• A supportive environment where your experience and ideas will be valued.
• Competitive remuneration based on experience.