Administration Assistant - Three Waters

New Plymouth District Council; New Plymouth; On-site; NZD 42,000 - 52,000; Full time

Benefits offered by this job

Clear career pathways

Learning & development opportunities

Support for personal and professional‑

Job summary

New Plymouth District Council in New Plymouth is seeking an Administration Assistant to join our Three Waters team in a full-time fixed-term position.

You will provide essential administrative support including invoicing, purchasing, data entry, scheduling and document control, while ensuring compliance with legislation and council policies.

Qualifications

• Experience providing administrative support in a busy environment.
• Proficient in Microsoft Office and data entry.
• Excellent organizational and communication skills.

Responsibilities

• Provide invoicing, purchasing, data entry and scheduling support.
• Manage controlled documents.
• Provide other general administrative support.
• Ensure compliance with legislative requirements and Council policies.
• Liaise with teams and external stakeholders.

Skills

Communication

Organizational skills

Data entry

Scheduling

Invoicing

Tools

Microsoft Office Suite

Job description

Tūhono mai ki Te Kaunihera-ā-Rohe o Ngāmotu!

Who Are We? | Ko wai mātou?

Te Kaunihera-ā-rohe o Ngāmotu – New Plymouth District Council (NPDC) is shaping the future of our district. We’re here to serve our community and create a place where people love to live, work and visit. Guided by the principles of Te Tiriti o Waitangi, we’re committed to building strong partnerships that honour and celebrate our rich cultural heritage.

At Te Kaunihera-ā-rohe o Ngāmotu, we’re proud to be an inclusive and dynamic organisation that values people, creativity and progress. If you’re passionate about making a real impact and being part of something bigger, this is the place for you.

The Opportunity | Te āheinga

We’re looking for an Administration Assistant to join our Three Waters team in a full-time fixed-term position through to June 7.

Reporting to the Quality & Compliance Lead - Three Waters, you’ll provide essential administrative support to our Civic Centre based teams, helping ensure the efficient delivery of vital services to our community.

This is a diverse and hands‑on role involving document management, record keeping, compliance administration, purchasing, reporting, and general team support. As a key member of the team, you’ll help keep operations running smoothly behind the scenes.

We’re seeking someone who is highly organised, detail‑focused, and enjoys working collaboratively. If you take pride in delivering accurate, high‑quality administrative support and thrive in a busy environment, we’d love to hear from you.

Key Responsibilities | Ngā haepapa matua

• Provide administrative services to the team including invoicing and purchasing, data entry, external communication, scheduling, and key quality management and technology one processes
• Manage controlled documents.
• Provide other general administrative support.
• Actively ensure that legislative requirements and Council policies and procedures are fulfilled, particularly in relation to all key relevant legislation.
• General office administration experience.
• Computer literacy especially in the Microsoft Office Suite.
• Sound communication skills, both oral and written.
• Drivers licence.

What We Offer | Ngā Ratonga

At New Plymouth District Council, we’re not just offering jobs – we’re building careers and creating a workplace where people thrive.

When you join us, you’ll discover:

• Clear career pathways - to help you grow and succeed
• Learning and development opportunities - that keep you ahead of the game
• Support for personal and professional growth - so you can be your best self

Plus, our People’s Package is designed with you in mind, covering five key pillars:
Wellbeing, Development, Benefits, Culture and Recognition.

Because at NPDC, it’s not just about what you do – it’s about who you become.

You can expect to start in this fixed‑term, full‑time role with a salary of between $, – ,.

Why Join Us? | Ngā hua o tō hono mai?

Your wellbeing matters to us. We’re committed to creating an inclusive, supportive workplace where your contributions are valued and celebrated. Together, we’re shaping a vibrant future for New Plymouth - one step, one idea, one achievement at a time.

Applications close Friday th November 6

Be part of a council that values people, culture, and opportunity.

Me tūhono mai koe kia tautoko I te Ngāmotu o āpōpō!

Te Kaunihera-ā-rohe o Ngāmotu is an equal opportunity employer (EOE), and we are committed to providing a working environment that embraces and values diversity and inclusion. If you have any support or access requirements, we encourage you to advise us at the time of application to assist you through the recruitment process.