Accounts Coordinator

Hamilton City Council; New Zealand; On-site; NZD 75,000 - 88,000; Full time

Benefits offered by this job

Two wellbeing days a year

Unimed health insurance

Annual health checks

Eye care support

Employee discounts

Job summary

Hamilton City Council is seeking an Accounts Coordinator to join the Infrastructure and Assets Group, owning day-to-day financial administration, AP processes, and related controls.

This role offers autonomy, practical accountability, and the chance to support multiple projects and teams across the development portfolio. You will work with the Business Performance Manager to drive improvements and ensure timely payments, PO administration, and month-end activities.

Qualifications

• Five years' experience in business administration with an emphasis on finance, quality, and continuous improvement.
• Proven experience in using and applying accounting principles and practices.
• Experience in developing and maintaining relationships across internal and external stakeholders
• Experience in delivering continuous improvement initiatives
• Experience working in large organisations (preferred but not essential).

Responsibilities

• Managing purchasing, invoicing, month-end activities, and other operational finance processes.
• Raising purchase orders, matching invoices, and ensuring payments are processed accurately and in line with agreed terms.
• Reviewing and analysing accounts payable data to support informed decision‑making.
• Monitoring compliance with financial systems, processes, and procedures, and following up where required.
• Championing procurement consistency and supporting adherence to procurement policies.
• Providing back‑up administrative support to the Business Performance Manager and wider team as needed.
• Identifying and implementing continuous improvement initiatives to enhance operational finance processes.
• Building and maintaining strong working relationships with internal stakeholders across the organisation.
• Capturing and maintaining finance administration processes within Promapp.
• Supporting a positive, safe, and healthy work environment where people feel valued, trusted, and empowered.

Skills

Organised

Autonomy

Stakeholder management

Process improvement

Financial administration

Tools

Promapp

Job description

Job Description

He angituutanga: The opportunity

Are you a highly organised finance professional who thrives on ownership, autonomy, and making things run smoothly behind the scenes? We're looking for an Accounts Coordinator to join our Infrastructure and Assets Group, where you'll play a key role in ensuring our Accounts Payable and financial processes are delivered accurately, efficiently, and on time.

Reporting to the Business Performance Manager, this is a varied and rewarding role that offers the opportunity to take full ownership of your workload while working across a diverse portfolio of projects and teams. You'll be trusted to manage day-to-day financial administration, champion process consistency, and identify opportunities to improve how we work. If you're someone who enjoys working independently, building strong relationships, and making a tangible impact through quality financial support, we'd love to hear from you.

What you'll be doing

In this role, you'll be responsible for providing high-quality finance and administrative support across the Development group, including:

• Managing purchasing, invoicing, month-end activities, and other operational finance processes


• Raising purchase orders, matching invoices, and ensuring payments are processed accurately and in line with agreed terms


• Reviewing and analysing accounts payable data to support informed decision‑making


• Monitoring compliance with financial systems, processes, and procedures, and following up where required


• Championing procurement consistency and supporting adherence to procurement policies


• Providing back‑up administrative support to the Business Performance Manager and wider team as needed


• Identifying and implementing continuous improvement initiatives to enhance operational finance processes


• Building and maintaining strong working relationships with internal stakeholders across the organisation


• Capturing and maintaining finance administration processes within Promapp


• Supporting a positive, safe, and healthy work environment where people feel valued, trusted, and empowered

Why you'll enjoy this role

• Autonomous role with full ownership of your workload


• Opportunity to influence and improve financial processes across the group


• Varied work that combines finance, administration, stakeholder engagement, and continuous improvement


• Supportive leadership and collaborative team environment


• Meaningful work that contributes to the successful delivery of development outcomes for our community

This is an excellent opportunity for someone who takes pride in accuracy, enjoys managing competing priorities, and is motivated by making a real difference through strong financial administration and process excellence.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

Qualifications and experience:

• Five years' experience in business administration with an emphasis on finance, quality, and continuous improvement.


• Proven experience in using and applying accounting principles and practices.


• Experience in developing and maintaining relationships across internal and external stakeholders


• Experience in delivering continuous improvement initiatives


• Experience working in large organisations (preferred but not essential).

Qualities and attributes:

• You actively work at being the 'best version of you' and your mindset and behaviours have a positive impact on others. No task will be too big or too small and you will be an active contributor within the team.


• Self‑awareness that mindset is the foundation of performance.


• Exceptional attention to detail and data entry accuracy.


• Strong computing skills, particularly with accounting/finance systems.


• Strong written and oral communication skills.


• Able to effectively monitor, plan and prioritise tasks to meet deadlines.


• A proactive self‑starter with good initiative and the ability to work unsupervised.

Additional Information

He aha te wariu o te utu kaimahi? | What's the salary?

Circa $74,939 - $87,763 dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer

We invest in our people, their wellbeing, and their future. That's why we offer a range of benefits designed to support you both inside and outside of work, including:

• We support flexible ways of working that balance individual wellbeing, team and business needs. And great outcomes for our community.


• We support professional development and opportunities to grow your career.


• Two wellbeing days each year to focus on what matters most to you (after one year of service).


• Fully funded Unimed health insurance, including hospital and surgical cover, with discounted rates for family members.


• Free annual health checks and flu vaccinations.


• The option to purchase additional annual leave for greater flexibility.


• Eye care support, including reimbursement towards eye testing and prescription glasses.


• Access to a wide range of local discounts, including gyms, healthcare providers, retail stores, and more.

Applications close on the: 30 October 2026

Note: We will be reviewing, shortlisting and interviewing as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short‑listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.