Administration

Kings Recruitment; New Zealand; On-site; NZD 75,000 - 80,000; Full time

Benefits offered by this job

Be part of an incredible Foundation

Close-knit, friendly team

Job summary

The Foundation in New Zealand is seeking an operational support professional to assist the Chief Executive and the Grants and Finance Teams. Based in Epsom, you will juggle grants administration with accounting support and stakeholder engagement.

Responsibilities include PA support, project management, and ensuring regulatory compliance, with a strong emphasis on advanced Excel and relationship building with venue staff.

Qualifications

• Strong financial, numerical, and analytical abilities.
• Excellent interpersonal and customer service skills.
• Proficient with Microsoft Office, especially Excel.

Responsibilities

• Provide PA support to a busy Chief Executive.
• Manage a range of projects, from smaller initiatives through to more complex assignments.
• Assist the Grants Administration and Audit team, providing support and expertise as required.
• Review grant applications to ensure compliance with regulations, policies, and legislative requirements.
• Prepare reports on key grant variables. (Advanced Excel skills are essential).
• Prepare and manage gaming license applications and renewals.
• Conduct venue visits, build strong relationships with venue managers and staff, and provide ongoing support.
• Ensure venues comply with safe and responsible gaming practices.
• Provide onsite training to ensure staff can identify and appropriately respond to potential problem gamblers.
• Provide backup support to the accounts function when required, including bank reconciliations, Payroll and reporting.

Skills

Financial skills

Numerical skills

Analytical skills

People skills

Customer service

Excel

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Are you looking for a role where you can make a real difference and contribute to the greater good? Would you enjoy knowing your work has a direct, positive impact on communities across New Zealand?

And at the same time, the job is awesome with heaps of variety and a really good mix of projects, administration and getting out and visiting venue partners.

The Company

Our client, a highly respected organisation, provides funding support to a wide range of non-profit groups, charities, welfare agencies, and cultural and educational organisations. Among the many beneficiaries of their funding are the New Zealand Coastguard, Starship Foundation, Canteen Aotearoa, and St Johns.

The Role

This is an important role within the Foundation and plays a key part in supporting almost every aspect of the grants management function.

The role is an operational support role and involves providing practical administrative and operational support to the organizations Chief Executive along with the Operations, Grants and Finance Teams.

This role will suit someone who enjoys a busy position with plenty of variety - someone who is equally happy getting into the nitty gritty and detail of grants administration and supporting accounting functions, as they are getting out to visit venues, support staff, and build meaningful partnerships.

You'll be part of a passionate, dedicated team based in Epsom, helping to manage grant funding that directly supports community programmes.

If you're looking for a role with purpose, variety, and the opportunity to make a genuine impact, this is it!

Responsibilities

• Provide PA support to a busy Chief Executive.
• Manage a range of projects, from smaller initiatives through to more complex assignments.
• Assist the Grants Administration and Audit team, providing support and expertise as required.
• Review grant applications to ensure compliance with regulations, policies, and legislative requirements.
• Prepare reports on key grant variables. (Advanced Excel skills are essential).
• Prepare and manage gaming license applications and renewals.
• Conduct venue visits, build strong relationships with venue managers and staff, and provide ongoing support.
• Ensure venues comply with safe and responsible gaming practices.
• Provide onsite training to ensure staff can identify and appropriately respond to potential problem gamblers.
• Provide backup support to the accounts function when required, including bank reconciliations, Payroll and reporting.

About you

We are looking for someone with…

• An upbeat, personality, able to engage effectively with different people, and maintain positive, constructive relationships
• A genuine enjoyment of balancing office-based administration with face-to-face stakeholder engagement.
• Strong financial, numerical, and analytical skills.
• Some accounting experience would be ideal
• Meticulous attention to detail and accuracy.
• Confidence using the Microsoft Office Suite, including advanced Excel.
• Excellent people and customer service skills.
• A results-oriented approach, with strong organisational and planning abilities.
• A proactive approach to troubleshooting and overcoming challenges.
• Sound judgement, integrity, and a high level of personal accountability.
• A genuine enthusiasm for the sector and a commitment to making a positive difference
• Previous experience in a grants function or a related role such as Personal Assistant, client relationship management, fundraising, or a similar administrative position.

The Good Stuff

• Be part of an incredible Foundation that provides funding for deserving charities and community organisations.
• Remuneration of $75,000-$80,000, depending on experience.
• Join a close-knit, friendly team in a rewarding and varied role.

This is a role where you will gain satisfaction that comes from knowing the work you and your team do enables communities, schools, clubs, and charitable organisations to achieve their missions truly rewarding.

It will take a highly organised, process-driven person to successfully juggle this varied workload while navigating the complexities of grants management.

Does this sound like you?

Please note that only shortlisted applicants will be contacted. This will happen within one week of receiving your application.