Admin & Communications Support

Port Nelson Limited; Nelson; Hybrid; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Well-being allowance

Job summary

Port Nelson Limited is seeking a practical administrator to support events and communications in a busy port environment. The role focuses on coordinating administration, deadlines and information flow.

You will assist with events, tours, customer functions, and internal activities, maintaining schedules and ensuring the right people have what they need at the right time.

Qualifications

• Organised, reliable and detail-focused with ability to manage several priorities.
• Experience in administration, office coordination or customer service is a plus.
• Willingness to learn and grow into events and communications.

Responsibilities

• Provide practical support across events, communications and administration.
• Maintain task lists, follow up actions, organise information and support deadlines.
• Coordinate company and community events, tours, customer functions and internal activities.
• Update communication channels and assist social media administration.

Skills

Organisational skills

Reliability

Attention to detail

Multitasking

Written English

Tools

Microsoft 365

Job description

Are you the person who can keep five things moving, spot the small details, and stay calm when priorities change? If you’re a recent graduate, early-career administrator, or someone with strong admin experience looking for a practical foot in the door to events and communications, this could be the role for you.

• Build real-world events, communications and administration experience in a busy port environment
• A varied support role where prioritising multiple tasks, deadlines and people is part of every day
• Ideal for a recent graduate or experienced administrator wanting to grow into events and communications

About the Role

Reporting to the Communications and Engagement Manager, this role provides practical support across events, communications and day-to-day administration. A large part of the role is helping to keep things on track: maintaining task lists, following up actions, organising information, supporting deadlines and making sure the right people have what they need at the right time.

You'll be involved in a broad mix of work, with a strong focus on coordination and administration. This includes helping organise company and community events, tours, customer functions and internal activities, maintaining schedules and action lists, formatting documents, coordinating information, updating communication channels, supporting social media administration and providing reliable administrative support across the business.

About You

You don’t need to arrive as an events or communications specialist. What matters most is that you are organised, reliable, detail-focused and comfortable managing several priorities at once. You may be a recent graduate ready to apply your skills in a real workplace, or you may already have administration, office coordination, customer service or project support experience and be looking for a pathway into events and communications.

To do well in this role, you’ll need to be someone who can keep routine tasks moving while also responding to new requests, event deadlines and last-minute changes. You’ll be confident using Microsoft 365, have a high standard of written English, and know when to ask questions, clarify priorities or raise risks early.

You’ll bring a practical, can-do approach, strong follow-through and a genuine enjoyment of keeping things organised. You'll build positive working relationships across Port Nelson and demonstrate our ASPIRE values: Accountability, Safety, Passion, Integrity, Respect and Excellence.

Why Join Us?

Port Nelson is the maritime gateway for the Nelson Marlborough region - a vital hub for economic activity and a key stakeholder in the region’s continued growth and prosperity.

Port Nelson is passionate about their people, customers and community and is committed to strengthening relationships with Te Tauihu iwi. We offer a great working environment along with a competitive remuneration plus a range of benefits, including medical insurance and well-being allowance.

If you’re eager to learn, happy to roll up your sleeves and enjoy being the person who helps bring people, plans and events together, we’d love to hear from you. If you have more experience and are still interested in the role, we’d also welcome your application.

Applications close at 5.00pm on Thursday, 1 October 2026 unless filled prior.

Port Nelson Ltd is an alcohol and drug-free workplace. Pre-employment testing is part of our recruitment process. Applicants must be eligible to work permanently in New Zealand.

Want to know what it's like working at Port Nelson?

Port Nelson is a certified employer under the Youth Employment Success initiative, offering rangatahi opportunities to upskill and gain confidence within the Port Industry.