Planning Administrator - Fixed Term (12 Months)

Port Otago; Dunedin; On-site; NZD 60,000 - 75,000; Full time

Benefits offered by this job

Superannuation 7%

On-site parking

EV chargers

Fruit boxes

Uniform provided

Nespresso on-site

Wellness initiatives

Job summary

Port Otago is seeking a Planning Administrator for a 12-month fixed term role based at Port Chalmers (Dunedin). The role supports Marine & Infrastructure and Operations teams with forecasting, rostering, and planning across weekend shifts in a 24/7 port environment.

You will become a system expert for workforce planning, contribute improvements, and provide admin support to the Marine Team while coordinating with various stakeholders to ensure timely services for customers.

Qualifications

• Experience using forecasting methods and database systems.
• Ability to forecast and plan for weekend coverage in a 24/7 operation.
• Strong attention to detail and accuracy.

Responsibilities

• Use electronic database systems to forecast Marine resources.
• Schedule workforce to deliver timely services to customers.
• Assist Marine & Infrastructure team with roster issues and system improvements.
• Provide admin support and training on planning systems.
• Support Operations team with weekend forecasts and vessel plan adjustments.

Skills

Word

Excel

Data analysis

Forecasting

Roster planning

Job description

Planning Administrator - Fixed Term (12 Months)

• Office and Administrative Support Worker

Port Otago Group’s business comprises a regional container terminal, bulk port activities, cruise, and property investment and development. Based out of Port Chalmers (Dunedin), we service South Canterbury, Otago, and Southland, working with customers to streamline their supply chains.

Our diverse portfolio means there is always something on the go and as a business we are collaborative, fast paced and always open.

About the role:

Reporting to our Marine Planner, we have an exciting opportunity for a Planning Administrator to join our Marine & Infrastructure team on a 12-month fixed term full-time basis in our vibrant, and collaborative Head Office in beautiful Port Chalmers.

This is not your typical Monday to Friday position. The Port operates 24/7, and for this role we are looking for someone to support both our Marine Team and Operations Team with forecasting and planning over the weekend, and we are open to the successful candidate working a Wednesday through to a Sunday, or Friday through to a Tuesday.

What your day could look like:

Your main area of responsibility will be to use electronic database systems and effective forecasting methods to ensure our Marine floating plant and resources can deliver timely and effective services for our customers.

To do this effectively you’ll be someone who has an eye to the future and can forecast well, you’ll be a natural at following rules and processes and be comfortable using systems to complete your work. Ultimately the work you do will ensure that our people resources are allocated to deliver timely and effective services to our customers (shipping lines).

Over time you’ll become one of our subject matter experts for roster issues and will be a key point of contact for our Marine supervisors and leaders for all their queries about our workforce planning system. Like any system, we need to make sure ours keeps up to date with improvements - you’ll have an opportunity to get involved in suggesting improvements, testing system changes, implementing those changes and supporting/training other systems users. You will also provide general administrative support to our Marine Team on a day-to-day basis.

You will also support our Operations team, particularly over the weekend, with forecasting and planning by helping develop operational forecasts, preparing adjustments to vessel plans as needed, monitoring weekend labour plans, and managing any shift cancellations or adjustments that come up, in consultation with the Optimisation team.

About you:

You’ll be joining a supportive and collaborative team who thrive working in a fast-paced and often reactive environment. You’ll be the type of person who has a fix-forward attitude, loves getting stuck in to solve problems in a practical way, and who is a master of juggling multiple priorities. But above all else you’ll have a positive attitude, resilience, and plenty of initiative.

Key to your success in this role includes:

• A logical and structured approach to your work
• Comfortable working independently at times
• Can get along and communicate well with a wide range of people
• Is proactive, organised and can cope well with change
• Has advanced skills in word and excel, and is comfortable and is also experienced analysing data sets
• Has high levels of accuracy and attention to detail, while remaining efficient
• Has the ability to see the big picture, assess risk and requirements and form great solutions
• Prior working knowledge within a marine environment or the transport/logistics/shipping industry is a bonus, but not essential
• Ideally has some workforce or other planning/allocation experience, but this isn’t essential for the right applicant

What’s in it for you?

In return, you can look forward to working for a successful company which prides itself on continually striving to improve performance; this enables our people to contribute in a way that makes a difference and for us to reward our people for their contributions. You will also be entitled to a 7% employer superannuation contribution.

Other fantastic benefits include:

• Free on-site parking and EV chargers
• Fruit boxes delivered weekly to break areas, full uniform provided, Nespresso machines on-site for your daily coffee fix, and various wellness initiatives throughout the year.

Heads up:

• This role is based in Port Chalmers, Dunedin
• A full clean NZ Driver's license is essential
• You must be eligible to work in New Zealand.
• You must be able to pass Ministry of Justice, ACC checks and a medical which includes a drug and alcohol test as part of our recruitment process
• Random drug and alcohol testing