Accounts Payable Officer

Ovation Hospitality Services NZ Ltd; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Ovation Hospitality Services NZ Ltd is seeking an organised Accounts Payable Officer to join our Finance team in Auckland. This hands-on role focuses on accurate and timely supplier invoice processing, engaging with Finance, Procurement and Operations to resolve issues and ensure on-time payments.

You will manage invoice workflows through Coupa and import details into Momentus, review three-way matching, and support week-end processing and month-end close while maintaining strong financial

Qualifications

• 2–3 years of Accounts Payable or finance administration experience.
• Strong understanding of end-to-end AP process.
• Experience with purchase orders, invoice processing and supplier reconciliations.
• Good three-way matching and goods receipting knowledge.
• Strong numerical skills and high attention to detail.
• Good Microsoft Excel skills.
• Excellent organisational and time-management skills.
• Clear, professional communication and collaboration with Finance, Procurement, Operations and suppliers.

Responsibilities

• Process supplier invoices accurately and efficiently.
• Monitor invoices through Coupa and process approved imports into Momentus.
• Review PO, goods receipt and invoice matching issues.
• Follow up approvals and invoice discrepancies.
• Reconcile supplier statements and investigate outstanding balances.
• Resolve missing invoices, credit notes and duplicates.
• Ensure invoices are posted before payment cut-offs.
• Support with weekly payment processing and month-end close.

Skills

Accounts payable

Attention to detail

Numerical skills

Excel

Education

Accounting qualification (certificate/diploma)

Tools

Coupa

Momentus

Excel

Job description

Ovation Hospitality Services NZ Ltd is looking for an organised, proactive and detail-focused Accounts Payable Officer to join our Finance team.

This is a hands-on role suited to someone who enjoys working in a busy operational environment, takes ownership of their work, and is confident following up invoice and supplier issues through to resolution.

You will play an important role in ensuring supplier invoices are processed accurately and on time, working closely with our Finance, Procurement and Operations teams. The role includes managing invoice workflows through Coupa and processing approved invoice imports into Momentus.

What you'll be doing

• Process supplier invoices accurately and efficiently.
• Monitor invoices through Coupa and process approved invoice imports into Momentus.
• Review purchase order, goods receipting and invoice matching issues.
• Follow up outstanding approvals and invoice exceptions with Operations and Procurement.
• Reconcile supplier statements and investigate outstanding balances.
• Resolve missing invoices, credit notes, duplicate invoices and other discrepancies.
• Ensure invoices are processed and posted before relevant payment cut-offs.
• Support the Finance team with weekly payment processing activities.
• Assist with approved urgent and out-of-cycle payment requests.
• Complete AP reconciliations and support month-end processes.
• Respond to supplier and internal AP queries professionally and promptly.
• Maintain accurate AP records and supporting documentation.
• Identify recurring AP issues and help improve processes and controls.

What we’re looking for

• At least 2-3 years of Accounts Payable, Finance Administration or similar experience.
• Strong understanding of the end-to-end accounts payable process.
• Experience with purchase orders, invoice processing and supplier reconciliations.
• Good understanding of three-way matching and goods receipting.
• Strong numerical skills and excellent attention to detail.
• Good Microsoft Excel skills.
• Excellent organisational and time-management skills.
• Confidence investigating discrepancies and following issues through to resolution.
• Ability to manage competing priorities and meet weekly and month-end deadlines.
• Clear and professional communication skills.
• A collaborative approach when working with Finance, Procurement, Operations, site teams and suppliers.

Experience with the following would be highly regarded:

Qualifications

A Certificate, Diploma or tertiary qualification in Accounting, Finance or Business would be advantageous but is not essential.

We’re equally interested in candidates who can demonstrate strong practical Accounts Payable experience, systems knowledge and a solid understanding of financial controls.

What will make you successful

• Takes ownership and follows things through.
• Has a strong eye for detail.
• Enjoys solving problems rather than simply processing transactions.
• Is comfortable following up people when information or approvals are outstanding.
• Can work effectively in a fast-moving, multi-site environment.
• Understands the importance of paying suppliers accurately and on time while maintaining appropriate financial controls.
• Brings a positive, practical and team-focused approach.

Why join Ovation Hospitality?

This role provides the opportunity to work across a varied hospitality operation while developing experience across Accounts Payable, procurement systems, financial controls and operational finance.

You’ll work closely with Finance, Operations and Procurement, giving you exposure beyond traditional invoice processing and an opportunity to contribute to improving AP processes.