Procure to Pay Administrator

University of Auckland; Auckland; On-site; NZD 62,000 - 70,000; Full time

Benefits offered by this job

Discounts on health insurance

Childcare discounts

Five weeks annual leave

Eye testing

Job summary

The University of Auckland's Shared Transaction Centre is seeking an Accounts Payable Administrator on a fixed-term contract to support the AP Team Leader. The role focuses on high-volume invoice processing, reconciliations, and supplier onboarding, with a view to enhancing automation and service delivery.

You should have experience with ERP systems (PeopleSoft), strong Excel skills, and a proven ability to work accurately under time pressure in a complex environment.

Qualifications

• Experience in Accounts Payable within a large, complex organisation.
• Experience using ERP systems (PeopleSoft) and advanced Excel.
• Strong organisational and analytical skills.
• Customer-focused with problem-solving abilities.
• Commitment to policy, control and compliance in every transaction.

Responsibilities

• Requisition requests
• High volume invoice processing
• Match exceptions resolutions
• Receipting escalations
• Supplier maintenance, onboarding and set-up
• Coordination of foreign and domestic pay runs with Treasury, signatories and banks
• Identify technical roadblocks and opportunities, and suggest improvements
• Financial Delegations/Sensitive Expenditure
• Processing Travel/expenses and reimbursements
• Accurately matching invoices to Purchase Orders
• Escalation of issues to advisory team for internal/external customers
• Managing accounts payable function for your portion of the ledger
• Weekly and monthly payment runs
• Other Ad Hoc duties

Skills

Organisational skills

Analytical skills

PeopleSoft ERP experience

Excel proficiency

Customer service

Attention to detail

Tools

PeopleSoft ERP

Excel

Job description

• UoA Department Name: Shared Transaction Centre

Company Description

Waipapa Taumata Rau| The University of Auckland

The University of Auckland is a great place to work! We have acollaborative and inclusive environment and offer many benefits not offered by other organisations.
The Shared Transaction Centre (STC) is the University of Auckland’s centralised ‘Procure to Pay’ and ‘Order to Cash’ centre. It is responsible for all purchasing, billing, and revenue collection activity for faculties and most service divisions. We perform an operational function, consolidating high volume finance transactional activities relating to the purchasing and supply of goods and services.

Job Description

We are looking for an Accounts Payable Administrator to join the Shared Transaction Centre on a fixed term contract.

Support the Accounts Payable Team Leader to work with internal and external stakeholders, maximise automation financial processing, administrative efficiency and improve service delivery across the organisation.

Key accountabilities for this position include, but not limited to:

• Requisition requests
• High volume invoice processing
• Match exceptions resolutions
• Receipting escalations
• Supplier maintenance, onboarding and set-up
• Co-ordination and execution of foreign and domestic pay runs, working with Treasury, signatories, and the banks.
• Identify technical roadblocks and opportunities, and suggesting improvements
• Financial Delegations/Sensitive Expenditure
• Processing Travel/expenses and reimbursements
• Accurately matching invoices to Purchase Orders
• Escalation of issues to the advisory team for internal/external customers
• Managing the accounts payable function for your portion of the ledger
• Accurately matching invoices to Purchase Orders
• Weekly and monthly payment runs
• Other Ad Hoc duties

This is a full-time role (37.5 hours per week, Monday to Friday).

Salary range is $62,100 - $70,200pa plus benefits.

You’ve worked in a complex, high‑volume environment, thrive under time pressure, and stay current with accounts payable/P2P best practice. You’re a people person with a can‑do attitude who balances accurate, high‑throughput processing with excellent service to students and corporate customers (transactions, refunds, invoice payments).

• Excellent organisational and analytical skills.
• Experience using an ERP (e.g., PeopleSoft) and strong Excel proficiency; quick to learn new, industry‑specific systems.
• Experience in Accounts Payable and Pay to Purchase within a large complex organisation
• Proven performance in a customer‑focused environment with strong problem‑solving abilities.
• A clear commitment to policy, control, and compliance in every transaction.

The University of Auckland is committed to providing an excellent working environment through:

• Discounts on health insurance, childcare and childhood education, as well as free flu vaccinations and eye testing
• A competitive salary with five weeks’ annual leave

All candidates must have, or be able to obtain, the legal right to work in New Zealand.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpu iMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz