Accounts Payable Administrator

FirstCape; Wellington; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Wellbeing support

Volunteer days

Great company culture

Job summary

FirstCape in Wellington is seeking an Accounts Payable Administrator to join the Finance team. Reporting to the AP Manager, you will ensure supplier invoices are processed accurately, payments managed, and strong supplier relationships maintained.

Based on a foundation of AP processes, you will contribute to process improvements and drive operational efficiencies across the function, supporting month-end activities and ensuring compliance with internal controls.

Qualifications

• Experience in accounts payable or finance administration.
• Proficiency with ERP systems and Excel.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Process supplier invoices accurately and within agreed timeframes.
• Review and validate invoices against receipts and coding requirements.
• Prepare and execute payment runs on a weekly, fortnightly or monthly basis.

Skills

Accounts payable

Finance administration

High-volume invoicing

Excel

Tools

Microsoft Dynamics D365

SAP

Oracle

MYOB

Xero

Job description

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FirstCape – Wellington Central, North Island

FirstCape is one of New Zealand’s largest and best resourced wealth advisory and asset management business, creating an enhanced and broadened product offering to help our clients achieve their goals at whatever stage of their investment life cycle. Here at FirstCape, we believe that our people are our greatest asset. Our success is dependent on the collective talent, expertise, and dedication of each and every one of our team members. We are committed to creating an environment where everyone can thrive, grow, and contribute to their fullest potential.

About the opportunity | Mo te whai waahi

We're looking for an Accounts Payable Administrator to join our Finance team.

Reporting to the Accounts Payable Manager, you will play an important role in ensuring supplier invoices are processed accurately and on time, payments are managed effectively, and strong relationships are maintained with suppliers and internal stakeholders.

This role is responsible for supporting the integrity of our financial operations by ensuring accounts payable transactions are compliant, timely and aligned with company policies. You'll be part of a collaborative team environment where attention to detail, initiative and customer service are highly valued. Based on a strong foundation of accounts payable processes, you'll have opportunities to contribute to process improvements and help drive operational efficiencies across the function.

• Process supplier invoices accurately and within agreed timeframes.
• Review and validate invoices against product receipts and coding requirements, investigating and resolving discrepancies.
• Prepare and execute payment runs on a weekly, fortnightly or monthly basis as required.
• Maintain supplier master data, ensuring records are accurate, complete and comply with verification requirements and internal controls.
• Monitor invoice workflows and approval queues, following up on outstanding approvals to ensure timely processing.
• Adhere to supplier verification procedures and internal controls to minimise fraud and payment risk.
• Reconcile supplier statements and investigate outstanding balances.
• Respond to supplier and stakeholder queries in a timely and professional manner.
• Ensure compliance with company policies, procedures and audit requirements.
• Support month-end activities, including accruals and reporting.
• Identify opportunities to improve accounts payable processes and efficiencies.
• Build strong working relationships with suppliers and internal stakeholders.
• Assist with administration of the expense management system (Expensify).

What you will bring to the role | He aha ka kawea e koe ki te mahi

Behavioural Skills

• Strong attention to detail and accuracy.
• Excellent time management skills and the ability to meet deadlines.
• A customer-focused approach and collaborative working style.
• Strong written and verbal communication skills.
• A proactive problem-solving mindset with the confidence to take initiative.
• High levels of integrity, professionalism and confidentiality.

Technical Skills

• Experience in accounts payable or finance administration.
• Strong understanding of accounting principles and accounts payable processes.
• Experience using accounting or ERP systems such as Microsoft Dynamics D365, SAP, Oracle, MYOB, Xero or similar.
• Intermediate to advanced Excel skills, including reconciliations, formulas, data validation and reporting.
• Experience working with high-volume invoice processing environments is advantageous.

Why work at FirstCape? | He aha mahi i te FirstCape?

We offer a competitive compensation package commensurate with experience. Additional benefits include wellbeing support, volunteer days and a great company culture. We pride ourselves on offering our employees outstanding development and learning opportunities to support career growth, and the opportunity to work alongside the best talent in the market.

We are an inclusive employer and want our workforce to reflect a rich and diverse way of thinking and working.

We know people are more than a single identity and the qualities that make each one of us unique need to be valued and embraced. So regardless of your gender, age, background or how you choose to identify, there's room for you to realise your potential here. And importantly, there's room to be yourself.

We’re also committed to providing equal opportunities to all candidates.

Let us know if you have any accessibility requirements so we can work with you to make adjustments where possible to support your application.

To be eligible to apply, you must have the right to work in New Zealand. Please note candidate screening and interviews may be conducted prior to the closing date of the job advert.