Accounts & Office Coordinator

Hayes Metals Ltd; Maungakiekie-Tāmaki; On-site; NZD 50,000 - 75,000; Full time

Benefits offered by this job

Accounting qualification support

Growth opportunities

Job summary

Hayes Metals in Auckland is seeking an Accounts & Office Coordinator to keep day-to-day accounts and office operations running smoothly. You will own daily accounts processing, assist with monthly routines, and liaise with production and sales teams to understand how the business fits together.

The role covers supplier and customer invoicing, bank reconciliations, front desk duties, purchase reporting, and general administration.

Qualifications

• Experience in accounts administration, accounts payable or accounts receivable.
• Confident with accounting software and strong Excel; quick to learn new systems.
• High accuracy with a high volume of transactions.
• Good organisation and ability to manage competing deadlines.
• Clear written and verbal English communication.
• Legal entitlement to work in New Zealand.
• ERP experience and industry knowledge advantageous.

Responsibilities

• Process supplier invoices, coordinate approvals and prepare the monthly payment run.
• Prepare customer invoices, statements and monthly reports.
• Complete daily bank reconciliations.
• Handle front counter transactions and end-of-day reconciliations.
• Prepare daily purchase reports and enter production data.
• Manage office supplies and general administration to keep the office running smoothly.

Skills

Accounts payable

Accounts receivable

Excel

ERP experience

Attention to detail

Tools

ERP software

Job description

Hayes Metals is a long-established Auckland metals recycling and manufacturing group. We are looking for an Accounts & Office Coordinator to keep our day-to-day accounts and office running smoothly.

This is a broad, hands-on role with plenty of variety. You will take ownership of daily accounts processing and key monthly routines, work closely with our production and sales teams, and see how the whole business fits together.

The role

Process supplier invoices, coordinate approvals and prepare the monthly payment run

Prepare customer invoices, statements and monthly reports

Complete daily bank reconciliations

Handle front counter transactions and end-of-day reconciliations

Prepare daily purchase reports and enter production data

Manage office supplies and general administration to keep the office running smoothly

What we are looking for

Experience in accounts administration, accounts payable or accounts receivable

Confidence using accounting software, strong Excel skills and the ability to learn new systems quickly

Strong attention to detail and the ability to process a high volume of transactions accurately

Good organisation and the ability to manage competing deadlines independently

Clear written and verbal communication skills in English

A practical, approachable manner and confidence working with both office and operational teams

Legal entitlement to work in New Zealand

ERP experience and Industry knowledge would be an advantage

What we offer

A varied role with visibility across the whole business, support from an experienced finance team, and room to develop your skills and grow. We also offer support towards an accounting qualification

Salary will reflect your experience and will be discussed at the first interview.