Accounts Administrator

Crawford Medical Centre; Howick; On-site; NZD 55,000 - 75,000; Full time

Job summary

Crawford Medical Centre in Howick, North Island, is seeking an experienced Accounts Administrator to join our busy practice. You will manage day-to-day financial tasks, banking, invoicing, reconciliations, and ensure accuracy of records.

We value meticulous, numbers-minded individuals who can handle multiple priorities in a fast-paced environment and work both independently and as part of the team. NZ citizens or valid open work visa holders preferred.

Qualifications

• Experience in accounts administration, bookkeeping or a similar financial administration role.
• Experience using Xero is preferred.
• Experience with Medtech or similar practice management software would be an advantage.
• Competent using Microsoft Office, particularly Excel.
• Strong numerical skills and excellent attention to detail.
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Process and monitor specialist and third-party claims.
• Complete daily banking and payment processing.
• Perform banking reconciliations.
• Complete Xero bank reconciliations.
• Review and reconcile daybooks to ensure accuracy of billing and payments.
• Identify and investigate discrepancies in payments, billing and financial records.
• Verify provider invoicing against appointment templates and clinic schedules.
• Assist with aged care invoicing and provide accounts cover as required.
• Maintain accurate and organised financial and accounts records.
• Support management with financial reporting and accounts-related administration.
• Assist with process improvements relating to accounts and financial administration.
• Undertake additional accounts and administrative projects as required.
• Assist with patient liaison and provide support to the wider team as required.

Skills

Attention to detail

Numerical skills

Time management

Communication skills

Independent worker

Tools

Xero

Medtech or similar PMS

Microsoft Excel

Job description

Accounts Administrator

Crawford Medical Centre – Howick, North Island

We are seeking an experienced, highly organised and detail-focused Accounts Administrator to join our busy medical practice.

This role is responsible for supporting the day-to-day financial administration of the practice, including banking, reconciliations, invoicing, claims processing and ensuring the accuracy of financial records.

The successful candidate will be confident working with numbers, have excellent attention to detail, and be comfortable managing multiple accounts-related tasks and deadlines in a fast-paced environment.

Key Responsibilities

• Process and monitor specialist and third-party claims.
• Complete daily banking and payment processing.
• Perform banking reconciliations.
• Complete Xero bank reconciliations.
• Review and reconcile daybooks to ensure accuracy of billing and payments.
• Identify and investigate discrepancies in payments, billing and financial records.
• Verify provider invoicing against appointment templates and clinic schedules.
• Assist with aged care invoicing and provide accounts cover as required.
• Maintain accurate and organised financial and accounts records.
• Support management with financial reporting and accounts-related administration.
• Assist with process improvements relating to accounts and financial administration.
• Undertake additional accounts and administrative projects as required.
• Assist with patient liaison and provide support to the wider team as required.

Key Skills & Experience

• Previous experience in accounts administration, bookkeeping or a similar financial administration role.
• Experience using Xero is preferred.
• Experience with Medtech or similar practice management software would be an advantage.
• Competent using Microsoft Office, particularly Excel.
• Strong numerical skills and excellent attention to detail.
• Ability to identify and investigate discrepancies.
• Excellent organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work independently while also contributing positively as part of a team.
• Experience within a healthcare or medical practice environment would be advantageous but is not essential.

Only applicants who are New Zealand citizens, permanent residents, or hold a valid open work visa with unrestricted work rights will be considered.