Bookkeeper / Administrator

Endoscopy on Clarence; Hamilton; On-site; NZD 55,000 - 75,000; Full time

Job summary

Endoscopy on Clarence is a purpose-built endoscopy centre in central Hamilton. We seek an experienced bookkeeper/administrator to manage day-to-day finances and support facility administration, working closely with the Practice Manager.

Key duties include invoicing, debt collection, payroll, supplier payments and confidential information handling in a healthcare setting. Hours negotiable, usually 7am–6pm, Mon–Fri.

Qualifications

• Real day-to-day experience using Xero, including bank reconciliations and invoicing.
• NZ payroll experience.
• Exceptional attention to detail.
• Experience with data entry and accurate record keeping.
• Discretion and confidentiality in a healthcare setting.
• Excellent communication with team, suppliers, insurers and patients.
• Ability to work autonomously and manage workload.
• Experience in a medical or healthcare setting is advantageous.

Responsibilities

• Raise and issue patient, insurer and third-party invoices accurately and on time.
• Follow up outstanding accounts and keep the debtors ledger current.
• Verify insurance and billing details with the reception team.
• Process and code supplier invoices; prepare payment runs; reconcile supplier statements.
• Process fortnightly payroll; maintain leave records; file PAYE and related returns.
• Maintain accurate and up-to-date financial and administrative records; handle confidential information.
• Liaise with suppliers, manage ordering/stock records; provide admin support to Practice Manager.
• Work with reception, nursing and staff to keep information flowing; support reporting and accounting queries.
• Communicate clearly and professionally across the facility.

Skills

Attention to detail

Communication

Autonomy

Data entry

Discretion

Tools

Xero

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Endoscopy on Clarence – Hamilton, North Island

Endoscopy on Clarence is a purpose-built endoscopy centre in central Hamilton, fitted out with current technology and set up to deliver first-class facilities for our patients, our staff and the specialists who work with us.

We are looking for an experienced Bookkeeper / Administrator to join our team. This is a key role behind the scenes. You will look after the day-to-day finances of the practice and support the wider administration of the facility, working closely with the Practice Manager and the rest of the team.

The person in this role will be organised, accurate and discreet, and will take pride in keeping the books in good order. Hours are negotiable between 7 am and 6 pm, Monday to Friday.

Key Requirements

• Real day-to-day experience in Xero. You should be comfortable handling bank reconciliation, invoicing and payables.
• New Zealand payroll experience.
• Exceptional attention to detail.
• Previous experience with data entry and accurate record keeping.
• Discretion and an understanding of patient confidentiality. This is a healthcare setting.
• Excellent communication skills, both with the team and with suppliers, insurers and patients.
• The ability to work autonomously and manage your own workload.
• Experience in a medical or healthcare setting would be an advantage, as would familiarity with insurer and ACC billing. No knowledge of endoscopy is required. We will show you what you need to know.

Job Description

1. Invoicing and Debtors

• Raise and issue patient, insurer and third party invoices accurately and on time.
• Follow up outstanding accounts and keep the debtors ledger current.
• Verify insurance and billing details in conjunction with the reception team.

2. Accounts Payable

• Process and code supplier invoices.
• Prepare payment runs for approval.
• Reconcile supplier statements and resolve queries.

3. Payroll

• Process fortnightly payroll.
• Maintain leave records and employee payroll information.
• File PAYE and manage related returns and payments.
• Reconcile all bank accounts daily.
• Code transactions accurately and keep Xero up to date.
• Investigate and clear any unreconciled items promptly.

5. Information Management

• Maintain accurate and up-to-date financial and administrative records.
• Handle patient and staff information confidentially and in line with health information privacy requirements.
• Assist with the completion of administrative forms and documentation as needed.

6. Administration

• Liaise with suppliers and equipment providers, and manage ordering and stock records.
• Handle correspondence, filing and general office administration.
• Provide administrative support to the Practice Manager as required.
• Work alongside reception, nursing and specialist staff to keep information flowing.
• Support the Practice Manager with reporting and any queries from the accountant.
• Communicate clearly and professionally with everyone across the facility.

At Endoscopy on Clarence we work as a team, and we care about our patients and their experience with us. This is an opportunity to take real ownership of the finance function in a modern facility built specifically for delivering high-quality endoscopy.

If you are an experienced bookkeeper who takes pride in accurate work and wants a varied role in a friendly practice, we would like to hear from you.

You will need the right to work in New Zealand.