Academic Coordinator - Occupational Therapy

New Zealand Institute of Skills and Technology trading as NorthTec; Whangarei; On-site; NZD 11,000 - 14,000; Part time

Job summary

New Zealand Institute of Skills and Technology trading as NorthTec offers an Academic Coordinator – Occupational Therapy role at Raumanga, Whangārei. This fixed-term, 0.2 FTE position supports the Bachelor of Occupational Therapy in collaboration with Otago Polytechnic, ensuring smooth communication and delivery across sites.

The role requires a tertiary qualification, 2+ years in learner-facing or support, and strong administrative and coordination skills.

Qualifications

• Relevant tertiary qualification or equivalent experience.
• 2+ years' learner-facing or support service experience.
• Proven experience in administration support, coordination and planning.
• Ability to work with Māori, Pacific, and diverse communities.
• Familiarity with Te Tiriti o Waitangi principles.
• Ability to work across multiple teams and locations.
• Confident with digital tools including MS Office and student management systems.
• Full NZ driver's licence and ability to travel across Tai Tokerau and attend events outside business hours.
• NZ residency or valid NZ work visa; pre-engagement checks including police vetting.

Responsibilities

• Coordinating communication and information sharing between NorthTec and Otago Polytechnic teams.
• Supporting programme implementation and ongoing operational delivery.
• Building and maintaining positive relationships with local iwi, Māori providers, and community stakeholders.
• Providing cultural guidance and support to programme staff.
• Coordinating facilities, resources, noho marae activities, and campus-based requirements.
• Supporting student access to campus services and facilities.
• Assisting with programme reporting, issue resolution, and continuous improvement activities.
• Acting as NorthTec's representative in programme liaison and advisory forums.

Skills

Relationship building

Communication

Customer service

Multicultural engagement

Team collaboration

Education

Tertiary qualification in health or OT

Tools

Microsoft Office

Student management systems

Job description

Academic Coordinator - Occupational Therapy

New Zealand Institute of Skills and Technology trading as NorthTec – Whangarei, North Island

New Zealand Institute of Skills and Technology (NZIST) is New Zealand’s leading institutes of technology, which helps to drive the development of a skilled workforce not only in New Zealand but also around the world.

NorthTec, a business division of NZIST, provides quality tertiary education and training across a wide range of subjects and Qualifications. From certificate to postgraduate studies, we offer NZQA programmes for learners at a level and pathway that suits them.

Overview

NorthTec has an exciting opportunity for a highly organised and relationship-focused Academic Co-ordinator to support the successful delivery of the Bachelor of Occupational Therapy programme in partnership with Otago Polytechnic.

In this key co-ordination role, you will act as the primary link between NorthTec and Otago Polytechnic, facilitating communication, supporting operational processes, and ensuring a positive experience for students and staff across multiple Northland sites.

This is a fixed-term, part-time, 0.2 FTE (7.5 hours per week) engagement commencing immediately and ending in December 2026. This role is primarily based at our Raumanga campus in Whangārei, however ability/flexibility to travel to other sites within the region may be required to support programme delivery.

Due to the time-sensitive nature of this assignment, we’re seeking expressions of interest urgently – early application is strongly encouraged, as this position may close as soon as a suitable candidate is confirmed.

Key responsibilities include:

Coordinating communication and information sharing between NorthTec and Otago Polytechnic teams.

Supporting programme implementation and ongoing operational delivery.

Building and maintaining positive relationships with local iwi, Māori providers, and community stakeholders.

Providing cultural guidance and support to programme staff.

Coordinating facilities, resources, noho marae activities, and campus-based requirements.

Supporting student access to campus services and facilities.

Assisting with programme reporting, issue resolution, and continuous improvement activities.

Acting as NorthTec's representative in programme liaison and advisory forums.

To be successful in this role, you’ll need:

Relevant tertiary qualification (e.g. Undergraduate degree in health, business administration, occupational therapy), or equivalent experience.

2+ years' experience in a learner-facing or support service role.

Proven experience in administration support, coordination and planning.

Demonstrated ability to work with Māori, Pacific, and diverse communities.

Familiarity with Te Tiriti o Waitangi principles and their application.

The ability to work collaboratively across multiple teams and locations.

Confidence using digital tools, including student management systems and Microsoft Office.

Full NZ driver's licence; ability to travel across Tai Tokerau and attend events outside standard business hours.

As a responsible education provider, NorthTec is committed to the protection of children and vulnerable persons and applies relevant policy and practice to meet this commitment.

Applicants for this engagement should have NZ residency or a valid NZ work visa and will be required to undergo pre-engagement checks which includes but is not limited to New Zealand Police vetting.

Tai Tokerau Wānanga | NorthTec is committed to developing Northland and its people through tertiary education. NorthTec is the region's largest provider of tertiary education, with campuses and learning centres in Whangārei and across Northland in addition to over 60 community based delivery points. NorthTec remains the only Tertiary Education Institute (TEI) based north of Auckland that provides programmes from foundation to degree level.

The region’s gentle climate, relaxed lifestyle and unbounded opportunities continue to attract people from around the world to Northland’s spectacular rural and coastal surroundings.

Disclaimer

This position is currently open to internal candidates of NZIST divisions. It has also been identified as a potential redeployment for kaimahi who have had their position impacted. Therefore, in assessing applications affected kaimahi will be given priority. We welcome external applicants.