Svalbard Office Assistant: Organized Admin Pro

SmartConnect Qatar; Svalbard; On-site; NOK 164,000 - 197,000; Full time

Job summary

SmartConnect Qatar is seeking an Office Assistant in Svalbard to provide administrative and clerical support, keep the office organized, and help ensure smooth daily operations. Responsibilities include greeting visitors, answering calls, handling mail, managing supplies, scheduling meetings, basic accounting tasks, and maintaining records.

Candidates should have strong organizational skills, attention to detail, confidentiality, and proficiency in Microsoft Office; a high school diploma is

Qualifications

• Proven experience as an Office Assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational abilities and multitasking capability.
• Respect for confidential information.

Responsibilities

• Greet visitors and direct them to the appropriate person or department.
• Answer phone calls, take messages, and redirect as needed.
• Handle incoming/outgoing mail and prepare correspondence.
• Manage office supplies and place orders when needed.
• Organize meetings and travel arrangements for staff.
• Maintain records and assist with basic accounting tasks.

Skills

Communication

Organization

Attention to detail

Confidentiality

Education

High school diploma

Office administration certification

Tools

Microsoft Office

Job description

SmartConnect Qatar is seeking an Office Assistant in Svalbard to provide administrative and clerical support, keep the office organized, and help ensure smooth daily operations. Responsibilities include greeting visitors, answering calls, handling mail, managing supplies, scheduling meetings, basic accounting tasks, and maintaining records.

Candidates should have strong organizational skills, attention to detail, confidentiality, and proficiency in Microsoft Office; a high school diploma is