Remote Arctic Office Manager, Svalbard

SeaLink; Svalbard; On-site; NOK 150,000 - 180,000; Full time

Benefits offered by this job

Accommodation provided

Job summary

SeaLink is seeking an Office Manager to oversee our Svalbard, Norway office. The role requires 2+ years in office administration, strong organizational and communication skills, and the ability to work independently in a remote setting.

The position involves managing daily operations, coordinating meetings and travel, handling payroll records, and liaising with vendors. Norwegian language is a plus; accommodation is provided.

Qualifications

• Minimum of 2 years of experience in office administration or related field.
• Strong organizational skills with attention to detail.
• Excellent communication skills (verbal and written).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision.
• Biometric passport preferred but not required.
• Must be comfortable living in a remote location like Svalbard.
• Ability to speak Norwegian is an asset.

Responsibilities

• Oversee daily operations of the office and ensure smooth functioning.
• Manage and maintain office supplies, equipment, and facilities.
• Handle incoming calls and correspondence, directing them to appropriate staff members.
• Organize and schedule meetings, appointments, and travel arrangements for staff when needed.
• Maintain records of employee leave requests and track attendance.
• Assist in preparing reports, presentations, and other documents as needed.
• Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.
• Manage payroll records for employees and process payments accurately.

Skills

Office administration

Organizational skills

Communication

Microsoft Office

Independent work

Norwegian (asset)

Tools

Microsoft Office Suite

Job description

SeaLink is seeking an Office Manager to oversee our Svalbard, Norway office. The role requires 2+ years in office administration, strong organizational and communication skills, and the ability to work independently in a remote setting.

The position involves managing daily operations, coordinating meetings and travel, handling payroll records, and liaising with vendors. Norwegian language is a plus; accommodation is provided.