Administrator - Svalbard

OceanWave Maritime; Svalbard; On-site; NOK 109,000 - 147,000; Full time

Benefits offered by this job

Accommodation provided by the company

Grow with the team

Relevant administration experience

Job summary

OceanWave Maritime in Svalbard, Norway, is seeking an Administrator to manage day-to-day administrative tasks and ensure smooth operations. The role is suitable for a fresh graduate or beginner looking to gain experience.

Key duties include maintaining records, organizing meetings and travel, handling calls and emails, managing office supplies, preparing reports and correspondence, and supporting all departments. The contract is extendable based on performance.

Qualifications

• Bachelor's degree in Business Administration or relevant field
• Strong organizational and time-management skills
• Excellent communication skills, both verbal and written
• Proficient in MS Office applications
• Knowledge of office management systems and procedures
• Ability to work independently with minimal supervision

Responsibilities

• Maintain and update company records and databases
• Organize meetings, appointments, and travel arrangements
• Handle incoming calls and emails, responding to inquiries
• Monitor office supplies inventory and place orders when needed
• Prepare reports, presentations, and correspondence as required
• Provide general administrative support to all departments

Skills

Organizational skills

Time-management

Communication skills

Independence

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

Administrator vacancy in Svalbard Norway

Administrator - Svalbard

We are hiring an Administrator to join our team in Svalbard. The ideal candidate will be responsible for managing the day‑to‑day administrative tasks of our organization, ensuring efficient operation and smooth workflow. This is a great opportunity for a fresh graduate or a beginner looking to gain experience in the field of administration.

Key Responsibilities:

• Maintain and update company records and databases
• Assist in organizing and scheduling meetings, appointments, and travel arrangements
• Handle incoming calls and emails, responding to inquiries and redirecting when necessary
• Monitor office supplies inventory and place orders when needed
• Prepare reports, presentations, and correspondence as required
• Provide general administrative support to all departments

Requirements:

• Bachelor's degree in Business Administration or relevant field
• Strong organizational and time-management skills
• Excellent communication skills, both verbal and written
• Proficient in MS Office applications
• Knowledge of office management systems and procedures
• Ability to work independently with minimal supervision

Please note that this is a contract position with the possibility of extension based on performance. Candidates must be willing to relocate to Svalbard for the duration of the contract.

We Offer:

• Competitive salary of 1200$ per month with potential for growth
• Accommodation provided by the company
• Opportunity to gain valuable experience in administration
• Friendly work environment with a supportive team