Oslo Workplace Leader - Safe, Sustainable & Efficient Ops

Autodesk; Oslo; Hybrid; NOK 800,000 - 1,100,000; Full time

Job summary

Autodesk is seeking a Workplace Manager to lead our Oslo office operations in a hybrid setup. You will oversee the local Workplace team, manage vendors and budgets, ensure safety and compliance, and collaborate with regional leaders to continuously enhance workplace services.

This role blends hands-on operational leadership with strategic thinking, focusing on creating an inclusive, high-performing environment where employees can do their best work.

Qualifications

• 4+ years of relevant experience in Workplace, Facilities, Office Operations or a related field.
• Experience coordinating vendors, budgets and workplace or facilities projects.
• Experience leading, coaching or coordinating people in a service-oriented team environment.
• Strong communication and relationship-building skills with employees, leaders, vendors and cross-functional partners.
• Proficient in Norwegian and English, both written and verbal.
• Ability to provide occasional support outside normal working hours when required.

Responsibilities

• Lead the day-to-day operation of Autodesk's Oslo workplace, creating a safe, welcoming, inclusive and efficient environment for employees and visitors.
• Lead, coach and develop the local Workplace team, including Workplace Coordinators and Reception team members, setting clear objectives and supporting professional development.
• Build strong relationships with employees and local leadership, proactively communicating workplace updates, projects, service changes and operational priorities.
• Partner with the Site Leader, regional Workplace leadership, HR, IT/ESE, Security, Finance, Procurement, Legal and other teams to deliver seamless workplace services.
• Manage workplace vendors and contractors, including service performance and contracts, in partnership with Procurement, Legal and Finance.
• Manage workplace operating budgets and expenditure, supporting effective planning, forecasting and financial oversight.
• Use workplace data and KPIs to understand how the office is performing and identify opportunities to improve services, employee experience and space utilisation.
• Manage workplace systems and services, including HVAC, utilities, lighting, security, fire-safety systems and other building infrastructure, working with qualified service providers as appropriate.
• Support the team with meeting-room and workplace technology, including basic troubleshooting and coordination with technical support teams when required.
• Ensure workplace operations comply with applicable health, safety and workplace requirements, Autodesk standards and established procedures.
• Coordinate local emergency preparedness, business continuity and recovery activities in partnership with relevant Autodesk teams.
• Maintain accurate workplace documentation, including floor plans, facilities records and relevant building information.
• Lead local workplace improvements and sustainability initiatives and support relocations, construction and larger workplace projects.
• Track maintenance, repairs and workplace assets using Autodesk's designated tools and systems.
• Provide occasional support for business-critical workplace incidents or planned maintenance outside normal office hours where required, in accordance with applicable working-time requirements and Autodesk policies.
• Contribute to regional Workplace initiatives and provide appropriate support to regional Workplace leadership when needed.

Skills

Leadership

Budgeting

Vendor management

Communication

Team coaching

Tools

Microsoft 365

Job description

Autodesk is seeking a Workplace Manager to lead our Oslo office operations in a hybrid setup. You will oversee the local Workplace team, manage vendors and budgets, ensure safety and compliance, and collaborate with regional leaders to continuously enhance workplace services.

This role blends hands-on operational leadership with strategic thinking, focusing on creating an inclusive, high-performing environment where employees can do their best work.