Events and Visits Officer

British Embassy; Oslo; On-site; NOK 520,000 - 704,000; Full time

Benefits offered by this job

Mentoring

Job shadowing

Learning & development days

Job summary

The British Embassy in Oslo is seeking an organised Events and Visits Officer to coordinate high-profile events and VIP visits, supporting the Embassy's objectives across foreign policy, security, trade and culture.

Reporting to the Head of Communications and Engagement, you will manage the engagement calendar, provide admin and logistics support, assist with visits by Royal Family and UK ministers, and help deliver major events while contributing to the UK-Norway relationship.

Qualifications

• At least 1 year experience organising events, visits, or conferences.
• Excellent organisational skills with ability to manage multiple tasks and deadlines.
• Strong IT and administrative skills, including Microsoft Office.
• Excellent English language skills (written and spoken).
• Pre-existing work authorisation for Norway; security clearance required.

Responsibilities

• Act as the central coordination point for Embassy events and visits, maintaining the engagement calendar and records.
• Provide administrative and logistical support for a busy programme of events and engagement activities.
• Assist with organisation of high-profile visits to Norway by Royal Family, UK Ministers and VIPs.
• Support planning and delivery of major Embassy events, including invitations, stakeholder lists and travel arrangements.
• Coordinate collaboration across Embassy teams and Europe network; capture lessons learned.

Skills

Event planning

Microsoft Office

Tools

Microsoft Office

Job description

Coordinate high-profile events and VIP visits at the British Embassy, providing administrative and logistical support.

• At least 1 year of experience organising events, visits, or conferences
• Good IT and administrative skills, including Microsoft Office
• Pre-existing work authorisation for Norway
• Subject to professional background check and security clearance
• Yearly gross salary of NOK 611,760
• Opportunities for mentoring, coaching, and job shadowing
• Dedicated learning and development days

British Embassy , Oslo

We are looking for an organised, proactive and enthusiastic Events and Visits Officer to join our Chancery section.

Reporting to the Head of Communications and Engagement, you will play a central role in coordinating a dynamic programme of high-profile events and VIP visits that support the Embassy's objectives across foreign policy, security, defence, trade, energy transition, climate and culture.

From coordinating ministerial and royal visits to supporting major Embassy events, including our flagship King's Birthday Party, this role offers a unique opportunity to contribute directly to strengthening the UK-Norway relationship through impactful engagement.

This is a fast-paced and rewarding position for someone who enjoys managing multiple priorities, building strong working relationships and delivering complex activities to consistently high standard.

Role and Responsibilities:

As Event and Visits Officer, you will:

Act as the central coordination point for Embassy events and visits, maintaining oversight of the engagement calendar and ensuring accurate record keeping;

Provide administrative and logistical support for a busy programme of Embassy events and engagement activities;

Assist with the organisation of high-profile visits to Norway by members of the Royal Family, UK Ministers, senior officials, parliamentary delegations and other VIPs;

Support the planning and delivering of major Embassy events, including developing concept notes, drafting invitations, maintaining stakeholder contact lists, and coordinating transport and accommodation plans;

Manage ad hoc projects and coordinate collaboration across Embassy teams and the wider Europe network;

Work closely with policy teams to design and deliver events and activities funded through the Europe Delivery Programme, ensuring all administration, monitoring, evaluation and payments are completed on time;

Capture lessons learned from events and visits, helping to improve future delivery and maintain best practice guidance;

Support the re-establishment of the Chevening Europe scheme;

Contribute to wider Communications and Engagement team priorities and provide flexible support during periods of peak demand or staff absence.

This role offers the opportunity to work at the centre of a busy diplomatic mission, contributing to some of the Embassy's most visible and strategically important activities. You will gain experience coordinating high-level visits, delivering significant events and working with colleagues across a diverse range of policy areas, while helping to advance the UK's relationship with Norway.

Essential qualifications, skills and experience

Excellent English language skills (both written and spoken, minimum of C1 level for CEFR framework*);

At least 1 year Experience organising events, visits, conferences, hospitality or stakeholder engagement activities;

Excellent organisational skills with the ability to manage multiple tasks and deadlines simultaneously;

Strong attention to detail and commitment to delivering high-quality outcomes;

Excellent interpersonal and relationship-building skills;

Ability to work independently and use initiative while contributing effectively to a team;

Good IT and administrative skills, including Microsoft Office applications.

Desirable qualifications,skills and experience

Nice to have:

Experience working in an embassy, international organisation, or public sector organisation;

Experience supporting VIP visits or protocol activity;

Knowledge of Norwegian language is an advantage.

29 September 2026

Type of Position Full-time, Temporary, Fixed Term

Working hours per week 35

Duration of Post 12 months

Number of vacancies 1

Salary NOK 611,760 (gross) - yearly

Start Date - 1st December

Other benefits and conditions of employment

This is a full-time, fixed-term contract position, of 5 working days (currently 35hours net) per week.

The successful candidate will be subject to professional background check and security clearance.

Embassy in Norway is a rewarding and exciting place to work, offering:

Scope for personal and professional development: Excellent networks and opportunities for support, including mentoring, coaching and job shadowing;

Strong offer for learning and development, including dedicated L&D days;

An equal, diverse and engaged workplace;

Work-life balance.

We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. DBT Europe Network want to maximise the potential of everyone who chooses to work for us, regardless of their background.

Working for the Civil Service

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Further information

Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.
For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Clickhereto visit Civil Service Commission/Complaints

The successful candidate will be subject to professional background check, security clearance and 6 months probationary period.

The successful candidate must have pre-existing work authorisation for the Norway in order to apply.

Employees recruited locally by the British Embassy Oslo are subject to terms and conditions of service in accordance with Norwegian employment law

Visa/work permit requirements:

candidates must currently hold the independent right to live and work inNorway and be prepared to ensure that right remains throughout the scope of the contract. The British Embassy does not sponsor work permits.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

• Microsoft Office

The British Embassy in Oslo is part of the UK's worldwide diplomatic network, promoting and protecting British interests overseas.