Diplomatic Events & VIP Visits Coordinator

British Embassy; Oslo; On-site; NOK 520,000 - 704,000; Full time

Benefits offered by this job

Mentoring

Job shadowing

Learning & development days

Job summary

The British Embassy in Oslo is seeking an organised Events and Visits Officer to coordinate high-profile events and VIP visits, supporting the Embassy's objectives across foreign policy, security, trade and culture.

Reporting to the Head of Communications and Engagement, you will manage the engagement calendar, provide admin and logistics support, assist with visits by Royal Family and UK ministers, and help deliver major events while contributing to the UK-Norway relationship.

Qualifications

• At least 1 year experience organising events, visits, or conferences.
• Excellent organisational skills with ability to manage multiple tasks and deadlines.
• Strong IT and administrative skills, including Microsoft Office.
• Excellent English language skills (written and spoken).
• Pre-existing work authorisation for Norway; security clearance required.

Responsibilities

• Act as the central coordination point for Embassy events and visits, maintaining the engagement calendar and records.
• Provide administrative and logistical support for a busy programme of events and engagement activities.
• Assist with organisation of high-profile visits to Norway by Royal Family, UK Ministers and VIPs.
• Support planning and delivery of major Embassy events, including invitations, stakeholder lists and travel arrangements.
• Coordinate collaboration across Embassy teams and Europe network; capture lessons learned.

Skills

Event planning

Microsoft Office

Tools

Microsoft Office

Job description

The British Embassy in Oslo is seeking an organised Events and Visits Officer to coordinate high-profile events and VIP visits, supporting the Embassy's objectives across foreign policy, security, trade and culture.

Reporting to the Head of Communications and Engagement, you will manage the engagement calendar, provide admin and logistics support, assist with visits by Royal Family and UK ministers, and help deliver major events while contributing to the UK-Norway relationship.