Coordinator, Custom Made Products, Ebeltoft

Kvadrat; Oslo; On-site; NOK 439,000 - 614,000; Full time

Job summary

A global design company in Oslo is seeking a Coordinator for Custom Made Products. The role involves managing project registration, analyzing sales data, and ensuring operational efficiency. The ideal candidate has 3+ years of experience in a related field, strong organizational skills, and proficiency in MS Office. You will join a passionate team focused on innovative design solutions. Apply through the form as soon as possible.

Qualifications

• 3+ years of experience in finance, shipping, or customer service.
• Fluency in English (written and spoken).
• Excellent administrative and communication skills.
• Proactive and open-minded collaboration with colleagues and suppliers.
• Fluency in English (written and spoken).

Responsibilities

• Register and file projects, both physically and digitally.
• Monitor stock levels and agreements.
• Analyze sales figures and manage forecasts.
• Coordinate shipping and quality control for incoming orders.
• Organising legal documents – e.g. supplier contracts and NDAs.
• Supporting supplier meetings with relevant data and figures.
• Coordination of shipping activities for special orders and samples.
• Monitoring purchase order flow and incoming orders for quality control.
• Supporting project managers with material for presentations.
• Organising Custom Made Product’s development and sample archives.

Skills

Strong organizational skills

Attention to detail

Proficiency in MS Office

Excellent communication skills

Logical mindset

D365

Power BI

English fluency

Tools

D365

Power BI

Power BI

Job description

Would you like to be part of a global design company and advance your career in a dynamic, international setting? This is your chance to join Kvadrat, a value-driven and family-owned company with a unique passion for contemporary design.

We are excited to welcome a new Coordinator to join our team Custom Made Products at our headquarters in Ebeltoft at the earliest opportunity.

About the job

As Coordinator in Kvadrat Custom Made Products, you will be joining a small team of project managers, specialized in bespoke solutions for architects, interior designers, industry customers and artists. You will play a key part in securing an overview of project pipeline, forecasts, product portfolio, price registrations and stock levels. With your structured and logical mindset, you will analyse data and ensure that administrative and operational matters run smoothly.

Some of your responsibilities will include, but not be limited to:

• Project registration and filing structure – physically and digitally
• Product registration, price calculations and system updates
• Monitoring of stock levels and stock agreements
• Analysis of sales figures and structuring forecast and pipelines
• Organising of legal documents – e.g. supplier contracts and NDAs
• Supporting supplier meetings with relevant data and figures
• Coordination of shipping activities – e.g. of special orders and product samples
• Monitoring of purchase order flow and incoming orders for quality control
• Supporting project managers with preparing material for inhouse and online presentations
• Organising of Custom Made Product’s development and sample archives

Qualifications & Competencies

You hold an office background from e.g. finance, shipping or customer service. Preferred minimum 3 years of work experience. Other than that, we are looking for:

• Strong organizational and coordination skills with a structured work approach
• A logical mindset with strong numerical skills and attention to detail
• Excellent administrative and communication skills
• Proactive and open minded when collaborating with colleagues and suppliers
• Proficiency in MS Office (especially Excel)
• Experience with D365 and Power BI is an advantage
• Fluency in English (written and spoken)

Application

If you find this interesting, please apply as soon as possible through the application form below. Due to GDPR, we only accept applications through the form. We will handle applications on an ongoing basis. Should you have any questions about the position, please contact Senior Manager Malene Nørlund Borch at [e-mail] or [phone]. Deadline for applications is December 10th, but we recommend early application.

About the Kvadrat organisation

We try to set up as few rules as possible. In return, we expect each person to always act in accordance with our basic values, and in doing so, to be quality driven in all decisions and actions, to act according to our mindset of ‘strong teams – one company’, to be passionate about your daily tasks at the job and the design culture that we are an integrated part of, to stay open-minded toward clients and colleagues, and to be honest in communication and treat others with respect.

Our products reflect our commitment to colour, quality, simplicity, innovation and design. Kvadrat fabrics have been used in some of the world’s most intriguing architectural developments, such as the Gherkin, London; Museum of Modern Art, New York; Walt Disney Concert Hall, Los Angeles; Oslo Opera House, Norway; Reichstag, Berlin; Guggenheim Museum, Bilbao; Copenhagen Opera House, Denmark and Guangzhou Opera House, China.

At Kvadrat, we consistently push the aesthetic, technological and functional properties of textiles. In doing so, we collaborate with leading designers, architects and artists, including; David Adjaye, Miriam Bäckström, Tord Boontje, Ronan and Erwan Bouroullec, Thomas Demand, Olafur Eliasson, Alfredo Häberli, Giulio Ridolfo, Peter Saville, Finn Sködt, Roman Signer, as well as Patricia Urquiola.

Kvadrat is a company with high ambitions both for our people and our growth. We are committed to create a diverse work environment with a strong focus on equality, inclusion, empowerment and respect. Qualified applicants will receive consideration without regard to ethnical background, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, or disability.