Student Assistant in Publication Management- NL

Leiden University; Leiden; On-site; EUR 17,000 - 21,000; Part time

Benefits offered by this job

8% holiday allowance

8.3% end-of-year bonus

ABP pension fund

Public transport reimbursement

Remote-working allowance

Laptop provided

Mobile phone provided

Job summary

Leiden University in Leiden invites a student assistant to help maintain publication records in LUCRIS PM. You will validate metadata, flag inconsistencies, support open access deposition, and collaborate with the Research Support Team to ensure high-quality research outputs are accurately recorded.

The role is 0.21 FTE (8 hours/week) for 10 weeks (Dec 2026–Mar 2027) at the Archaeology Faculty Office, with onboarding and a laptop provided.

Qualifications

• Must be enrolled as a 2nd/3rd year bachelor or (research) master student at the Faculty of Archaeology.
• Ability to learn LUCRIS Publication Management and work independently.
• Strong command of English; Dutch is an asset.

Responsibilities

• Validate the metadata of research output entries in LUCRIS for completeness and accuracy.
• Flag inconsistencies and follow up with researchers or support staff.
• Support open access deposition of output when possible.
• Collaborate with the Research Support Team to streamline workflows.

Skills

Attention to detail

English proficiency

Independent work

Dutch a plus

Education

Bachelor student (2nd/3rd year) or master student

Tools

LUCRIS Publication Management

Job description

Are you detail-oriented and interested in the behind-the-scenes work that supports academic research? Join our team in a temporary role where you will support archaeological research by ensuring research outputs are accurately recorded in LUCRIS Publication Management (PM).

What You Will Do

As a student assistant, you will work within the Faculty of Archaeology’s Research Support Team and play a key role in maintaining the quality of publication and activity records in LUCRIS PM, Leiden University's system for managing and registering research output. Your work will help ensure that the Faculty of Archaeology’s research output is accurately and consistently recorded and follows open access principles.

In this position, you are expected to:

• Validate the metadata of research output entries in LUCRIS for completeness and accuracy;
• Flag inconsistencies and follow up with researchers or support staff;
• Support open access deposition of output when possible;
• Collaborate with the Research Support Team to streamline workflows.

Where you will work

The future of the past begins at Leiden University. The Faculty of Archaeology is internationally renowned for its research and teaching, offering a wide range of specializations, with a distinctive strength in the close connection between education and research. With over 700 students in the multidisciplinary field of archaeology and heritage studies, the faculty and its researchers from all branches of archaeology shape the future of the discipline. For more information about our university and our faculty, please visit: https://www.universiteitleiden.nl/en/archaeology.

This position is 0.21 FTE (8 hours per week) over a period of 10 weeks from December 2026 until March 2027. You will be based at the Archaeology Faculty Office in the Van Steenis building.

What You Bring

To be eligible for this position, you must be currently enrolled as a second- or third-year bachelor’s student or a (research) master’s student at the Faculty of Archaeology.

We are looking for a candidate who can work independently and is willing to learn how to work with LUCRIS Publication Management. We will provide onboarding to help you become familiar with the system and the tasks involved.

This position is a good fit for you if you recognise yourself in the following:

• Interest in publication management and open access;
• Keen eye for detail and enjoyment in working with structured data;
• Confidence in navigating digital systems;
• Proactive approach in identifying and resolving inconsistencies;
• Excellent command of English; proficiency in Dutch is considered an asset.

What We Offer

• A 0,21 FTE appointment at a SA-scale.
• An 8% holiday allowance, an 8.3% end-of-year bonus, and an attractive pension scheme through the ABP pension fund;
• Full reimbursement of public transport commuting costs;
• Flexible working hours: you are entitled to at least 29 days of annual leave based on a 38-hour work week.
• You will receive a remote-working allowance (to cover daily expenses and internet costs), and we ensure that you have a proper workspace; additionally, the university will provide you with a laptop and a mobile phone.
• You can find more information about our employment benefits here: https://www.universiteitleiden.nl/werken-bij/sollicitatieprocedure-en-arbeidsvoorwaarden

What We Value

Promoting an inclusive community is central to Leiden University’s values and vision. We strive to be an open community in which all students and staff members feel valued and respected, and are able to fully develop themselves. We consider an inclusive academic environment, where students and staff can share their experiences and viewpoints, to be essential for the development of talent.

More information

For further information about the position, contact Gabi Perhaj Matković, Policy Officer at the Faculty of Archaeology, at [e-mail].