Student Assistant in Publication Management

Leiden University Centre for Linguistics; Leiden; On-site; EUR 17,000 - 21,000; Part time

Benefits offered by this job

0.21 FTE appointment at SA-scale

8% holiday allowance

8.3% end-of-year bonus

ABP pension scheme

Full reimbursement of public transport

29 days annual leave (38h week)

Job summary

Leiden University invites a Student Assistant in Publication Management to join the Research Support Team in the Archaeology Faculty. You will help maintain publication and activity records in LUCRIS PM, ensuring accurate and consistent entries that align with open access principles.

You will work 8 hours per week for 10 weeks (Dec 2026–Mar 2027) at the Archaeology Faculty Office, with onboarding provided to familiarize you with LUCRIS Publication Management and related workflows.

Qualifications

• Must be currently enrolled as a 2nd/3rd-year bachelor’s student or a (research) master’s student at the Faculty of Archaeology.
• Ability to work independently and willingness to learn LUCRIS Publication Management.
• Onboarding will be provided to familiarize with the system and tasks.
• Interest in publication management and open access; keen eye for detail.

Responsibilities

• Validate metadata of research output entries in LUCRIS for completeness and accuracy.
• Flag inconsistencies and follow up with researchers or support staff.
• Support open access deposition of output when possible.
• Collaborate with the Research Support Team to streamline workflows.

Skills

Metadata quality check

Attention to detail

LUCRIS system navigation

Open access awareness

English proficiency

Education

Enrolled as 2nd/3rd-year bachelor or (research) master

Tools

LUCRIS Publication Management

Digital systems

Job description

Student Assistant in Publication Management

Vacancy number: 17014

Job type: Non-academic staff

Contract hours min: 8

Contract hours max: 8

Location: Leiden

Applying is possible up to and including: 8 November 2026

What You Will Do

As a student assistant, you will work within the Faculty of Archaeology’s Research Support Team and play a key role in maintaining the quality of publication and activity records in LUCRIS PM, Leiden University’s system for managing and registering research output. Your work will help ensure that the Faculty of Archaeology’s research output is accurately and consistently recorded and follows open access principles.

• Validate the metadata of research output entries in LUCRIS for completeness and accuracy;
• Flag inconsistencies and follow up with researchers or support staff;
• Support open access deposition of output when possible;
• Collaborate with the Research Support Team to streamline workflows.

The future of the past begins at Leiden University. The Faculty of Archaeology is internationally renowned for its research and teaching, offering a wide range of specializations, with a distinctive strength in the close connection between education and research. With over 700 students in the multidisciplinary field of archaeology and heritage studies, the faculty and its researchers from all branches of archaeology shape the future of the discipline. For more information about our university and our faculty, please visit: https://www.universiteitleiden.nl/en/archaeology.

This position is 0.21 FTE (8 hours per week) over a period of 10 weeks from December 2026 until March 2027. You will be based at the Archaeology Faculty Office in the Van Steenis building.

What You Bring

To be eligible for this position, you must be currently enrolled as a second- or third-year bachelor’s student or a (research) master’s student at the Faculty of Archaeology.

We are looking for a candidate who can work independently and is willing to learn how to work with LUCRIS Publication Management. We will provide onboarding to help you become familiar with the system and the tasks involved.

• Interest in publication management and open access;
• Keen eye for detail and enjoyment in working with structured data;
• Confidence in navigating digital systems;
• Proactive approach in identifying and resolving inconsistencies;
• Excellent command of English; proficiency in Dutch is considered an asset.

What We Offer

• A 0,21 FTE appointment at a SA-scale.
• An 8% holiday allowance, an 8.3% end-of-year bonus, and an attractive pension scheme through the ABP pension fund;
• Full reimbursement of public transport commuting costs;
• Flexible working hours: you are entitled to at least 29 days of annual leave based on a 38-hour work week.
• You will receive a remote-working allowance (to cover daily expenses and internet costs), and we ensure that you have a proper workspace; additionally, the university will provide you with a laptop and a mobile phone.
• You can find more information about our employment benefits here: https://www.universiteitleiden.nl/werken-bij/sollicitatieprocedure-en-arbeidsvoorwaarden

Promoting an inclusive community is central to Leiden University’s values and vision. We strive to be an open community in which all students and staff members feel valued and respected, and are able to fully develop themselves. We consider an inclusive academic environment, where students and staff can share their experiences and viewpoints, to be essential for the development of talent.

For further information about the position, contact Gabi Perhaj MatkoviČ, Policy Officer at the Faculty of Archaeology, at [e-mail].